Grant Accounting Assistant 2 at Pierce County, WA

About the Department

This is a hybrid position and will work in the office 2 days a week based on business needs.

Position Duties

Why It's a Great Opportunity:  
As an experience Accounting Assistant with grant and public sector experience you will be responsible for various accounting tasks such as tracking Accounts Receivable and Accounts Payable for the Health Home program within Aging and Disability Services. You will review transactions and ensure any grant requirements are met.  You will also review service data reports, review and apply payments, reconcile billings and prepare reimbursements to service providers.

Why it's a Great Department: 
Pierce County Human Services is the community and human services arm of Pierce County government. It is the largest contributor to Pierce County's safety net providing services and funding to nearly 170 agencies and governmental jurisdictions. The department collaborates with its community partners, including other public and non-profit funders and service providers to understand current and emerging community and human service’s needs. The department strives to create and invest in a comprehensive and integrated regional services system.
  
Learn more about our department by clicking here.

How to be Successful in the Role:  
We are looking for someone adept a classifying accounting transactions with exceptional attention to detail in everything they do. Someone with intermediate excel skills well above data entry who knows formulas, pivot tables, and V-lookups. Plus knows Adobe Acrobat Pro to create various types of PDF documents. We’d like someone who can work effectively in a remote work environment or hybrid remote work and in-office environment.

Your Future in this Role: 
Throughout the onboarding process, you will meet with the Managers, Supervisors, and teams, regularly to discuss expectations, set goals, identify priorities, and gain familiarity with current policies, procedures, and strategic measures. Pierce County offers professional development, robust online learning, and other training opportunities throughout your career to ensure your success.

Core Daily Responsibilities: 

• Reconciles general ledger to County records using warrant listing, payroll expenditure/revenue reports, monthly expenditure transfers and cash receipts/disbursements according to Generally Accepted Accounting Practices. 
• Verifies warrant listing by account code, purchase order number and amount. Writes warrant number and warrant date on purchase order and files in correct program paid files. 
• Reviews specific grant requirements along with specific County Finance requirements.
• Posts accounts receivable to correct program in accounting system. 
• Purchases office supplies and equipment.
• Uses State runs and County warrant listings and transfers to reconcile expenditures so not to over/under spend the budget. Reconciles with grantors/contractors and County records. 
• Reviews and prepares program files, payroll files, expenditures, and income files for annual audits according to Generally Accepted Accounting Practices. 
• Prepares cash projections for a variety of grants/contracts. Determines amount of cash on hand; projects amount to be spent and requests money to cover expenditures.

A classification description with a more detailed list of essential functions that may be performed can be found  here.  

Minimum Qualifications

• Three or more years of progressively responsible bookkeeping or closely related work experience, with special emphasis on human services grants/contracts. 
• May substitute on a month-for-month basis, successful completion of course work in bookkeeping, accounting or closely related subjects relevant to the requirements of the position for a maximum of one year of the experience requirement.
• Must attach a resume and cover letter to be considered.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration. 

Other Qualifications

To be considered for this opportunity please:

• Complete and submit a detailed online Pierce County Employment Application by selecting "APPLY" above or go to:   www.piercecountywa.org/jobs. 
• If you have a question about this opportunity, please email the Recruitment Team at [email protected] and specify the Job Number and Title. 
• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
• Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.  
• This is a grant-funded position. Continued employment is contingent upon job performance/evaluation, continued funding of the program, and other appropriate County procedures.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.
  
 At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision.   Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home?