Scheduler at None

About the Role: We’re seeking a proactive and detail-oriented Scheduling Manager to join our team! This key role is responsible for managing field labor scheduling and personnel logistics across multiple projects and branch locations. If you're highly organized, thrive in a fast-paced environment, and enjoy coordinating people and processes to drive results, we want to hear from you.

Key Responsibilities:

Field Labor Scheduling & Assignment

• Create and maintain real-time master schedules for field personnel to ensure project staffing coverage for ongoing and upcoming projects for multiple branch locations. 
• Assign employees to projects based on qualifications, skill sets, certifications, availability, and project needs.
• Monitor schedule changes daily and resolve conflicts or labor shortages promptly.

Personnel Documentation & Tracking

• Oversee accurate tracking and submission of field hours, per diem, and drive time for payroll processing. 
• Ensure timely and compliant reporting of payroll-related data to the payroll department
• Manage the onboarding process for new field employees, including coordinating orientation, requirement documentations, and safety compliance.
• Maintain employee assignments, training records, and certifications in the company’s field management system (e.g., Field Flo).
• Track performance evaluations and performance documents. 

Logistics & Travel Coordination

• Arrange and manage hotel, lodging and travel for field personnel through corporate travel accounts.
• Track and adjust accommodation based on project timelines and staffing needs to control efficiency and cost. 
• Coordinate with project teams to anticipate upcoming lodging and transportation needs.

 Communication & Collaboration

• Act as the central point of contact for scheduling between project managers, supervisors, branch managers, and field employees.
• Provide proactive updates on scheduling changes, labor allocation and resource conflicts.
• Work closely with Operations and Office Managers to align scheduling decisions with overall project and branch needs. 
• Generate reports on labor assignments, workforce trends, and travel logistics.

Required Qualifications:

• Experience in scheduling, workforce planning, or project coordination (construction or environmental services preferred).
• Strong organizational and problem-solving skills.
• Proficiency in scheduling software; Field Flo or similar platforms preferred.
• Excellent communication and interpersonal skills (bilingual preferred)
• Ability to manage multiple priorities in a deadline-driven environment.

 Preferred Qualifications:

• High school diploma, bachelor’s degree in business administration, Construction Management, or a related field preferred. 
• Familiarity with environmental abatement, demolition, or construction industries.
• Knowledge of OSHA and workforce compliance requirements.

 Additional Information:

• Supervisory Responsibilities:
   No direct reports, but authority over labor assignments impacting field operations.
• Work Environment:
   Primarily office-based with regular interaction with field teams. Occasional travel to project sites or branch offices.
• Physical Demands:
   Frequent computer use; occasional site visits requiring walking or standing in construction environments.
• Work Schedule:
   Standard business hours; occasional extended hours during project peaks or urgent staffing needs.
• Travel:
   Limited travel as needed.