Facilities Manager at CLACKAMAS COUNTY CHILDRENS COMMISSION

Description

CLACKAMAS COUNTY CHILDREN'S COMMISSION, INC. Facilities Manager

GENERAL OBJECTIVE: To coordinate and manage day-to-day facilities functions including construction and renovation projects, repairs, replacements, inspections, movement of furniture and supplies, landscaping, etc. while following all safety protocols.

ESSENTIAL FUNCTIONS:

• Manage, train, supervise, coach, and evaluate the performance of two full time Facilities/Maintenance staff. 
• Assess facility needs evaluate and prioritize maintenance requests to determine assignments/scheduling and determine when projects should be contracted out. 
• Create maintenance schedule and coordinate facility repairs. 
• Coordinate and complete internal work order requests; coordinate and complete annual facilities preventative projects (i.e. floor cleaning; wood staining).
• Use internal work order system to receive, prioritize, assign, track work requests.  
• Report open workorders, closed workorders, outliers and trends to Operations Director. 
• Coordinate and complete assigned construction and renovation projects, repairs, or replacements to include, but not limited to, framing, drywall, painting, replacing plumbing fixtures, electrical fixtures, etc.  
• Prepare and coordinate job bids, repair costs, and estimates. 
• Organize and maintain appropriate documentation for all facilities and maintenance jobs, projects and equipment. 
• Coordinate and perform routine emergency repairs and maintenance at all sites as needed. 
• Monitor and evaluate the quality and completion of jobs. 
• Coordinate and complete the moving of classroom/office furniture and supplies within and between centers to support staff changes, remodels, and program expansion/changes. 
• Perform routine inspections/monitoring of assigned facilities as scheduled; conduct facility inspections/assessments for potential new buildings.
• Collaborate with employees, vendors, contractors, and community partners on projects related to facilities and maintenance.
• Demonstrate current health and safety practices during all projects and work-related tasks.
• Coordinate and update agency’s pest control management policy. 
• Coordinate, perform and document maintenance for agency-owned vehicles.  
• Obtain and maintain small water systems license in order to properly monitor water systems at agency-owned centers.
• Assist to ensure the proper operation of security systems at agency-owned centers. Act as primary point of contact with the alarm monitoring company to respond to any security issues at centers. 
• Create and implement a system to ensure agency vehicles are properly maintained and ready for staff use. 

ADDITIONAL EXPECTATIONS:

Program Participation and Team Member:

• Arrive to work on time; punctually attend and actively participate in all required activities, meetings, and trainings
• Be a respectful, cooperative, and reliable team member and participant in program activities
• Project a professional work image, both in dress and manner
• Be familiar with, and adhere to, position-related policies and procedures as well as the program’s overarching objectives
• Follow Agency policy/procedures for reporting and documenting suspected child abuse and/or neglect

Code of Conduct:

Perform all work in compliance with the Clackamas County Children’s Commission Code of Conduct

Confidentiality:

Respect and maintain confidentiality of information regarding enrolled children and families, personnel issues, and other program operations as appropriate

Training:

In consultation with your supervisor, develop professional work goals and training plan. Participate in training as requested.

Physical Requirements:

• Ability to pass a pre-employment physical which will test for:
• Ability to, without assistance, consistently lift, push, pull, or carry up to 50 pounds; frequently move items up to 75 pounds
• Ability to, with assistance, occasionally move items 75 – 100 pounds; seldom move items over 100 pounds
• Ability to crouch, bend, kneel, sit, stand, twist, and reach
• This position entails:
• Movement throughout multiple work locations in different buildings. Will need to travel to a city or town other than assigned work location. 
• Stand or sit at a workstation frequently during each shift.
• Regular crouching, bending, kneeling, standing, twisting, reaching, climbing, work from ladders at various heights, and operate a variety of hand and power tools. Occasionally work in confined spaced or under other adverse conditions and complete work under pressure to meet critical time frames.
• Push or pull a cart or hand truck.