Director of Project Controls at Massachusetts Bay Transportation Authority, MA

About the Department

The Director of Project Controls leads a staff providing comprehensive Project Controls services in support of program and project managers across all departments of the Authority. The Director of Project Controls and his/her centralized staff are responsible for helping program and project managers deliver the Authority's multibillion dollar Five-Year Capital Investment Plan (CIP) with the goal of achieving on-budget and on-time performance. Capital investments include repair, modernization, expansion, and acquisition of the Authority's infrastructure, facilities, and revenue vehicles. The Director of Project Controls is the lead administrator for project controls documentation and maintaining project data management tools. Reporting to the Deputy Chief of Capital Program Controls, the Director of Project Controls will collaborate seamlessly with Capital Programs.

Position Duties

The Director of Project Controls will perform functions related to the performance management of projects and programs as it relates to the Capital Delivery of the Authority's CIP. The Director of Project Controls is responsible for hiring, managing and leading a team of reporting professionals, budget analysts, cost estimators, project schedulers, and risk analysts who, collectively, are responsible for providing comprehensive Project performance management information. The Director will work collaboratively with the Director of Construction Contract Change Management. The Director will also work with consultants and consultant staff who provide similar services as the need arises.

Specific responsibilities include:

•  Work closely with program and project managers to deliver the Authority's CIP on-time and within budget through proactive budget/cost, schedule and risk management procedures.
• Ensure standard approaches, policies and procedures based on best practices for the cost, schedule and risk management of program and projects are implemented.
• Leadership and development support of project control staff who may be deployed and embedded as integral members of the teams established to manage major investment programs.
• Ensure proper progress tracking and change management processes are in place and effectively functioning in the detailed engineering and construction phases of projects. Provide proper variance explanation and root causes analysis of changes.
• Provide monthly program and project reporting and EAC cash flow projections across all projects and programs.
• Review schedules to determine the construction and procurement contractor's compliance with all the scheduling requirements included in the construction contract.
• Perform change order cost and schedule reviews.
• Develop and maintain benchmarking data including the collection of resource information and comparison with historical data to develop or update current and future component or group resource requirements.
• Support the formulation and review of budget estimates and requirements for new and existing capital funds requests.
• Analyze program performance and progress and determine if planned resources are sufficient to accomplish assigned goals and objectives; propose resource adjustments as required.
• Support with an enterprise implementation of a Project Management Information System (PMIS)
• Supervise and manage a team of individual employees who are members of a bargaining unit(s). Project controls team, direct supervision of Deputy Director and indirect supervision of Senior Managers and Project Control Analysts.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies
• Other duties as may be assigned.

Minimum Qualifications

• Bachelor's Degree from an accredited institution in Engineering, Architecture, Construction Management or related field.
• Minimum of Seven (7) years' experience in management of project controls in support of major programs.
• Minimum of Five (5) years of related experience in a supervisory capacity. Demonstrated success developing subordinates through effective leadership and the setting of realistic but challenging goals.
• Demonstrated success cross-training and managing a staff of performance management personnel responsible for the delivery of a multi-year, large capital investment program.
• Demonstrated expertise with the successful delivery of complex construction, procurement and operational programs.
• Familiarity with conducting and managing staff in the performance of budget analysis, project controls, construction schedule analysis, risk management and data/IT system administration.
• Detailed knowledge of work breakdown structures and cost structures.
• Demonstrated experience with scheduling applications such as Primavera P6©.
• Effective organizational, analytical, confidentiality, multi-tasking and time management skills
• Leadership experience communicating with customers, employees, vendors, contractors, designers, elected officials, community leaders, and state and federal officials.
• Solid presentation and conflict resolution skills.
• Must possess superior communication skills.
• Must have demonstrated ability and tact to work horizontally and vertically across organizational boundaries to assist project and program managers in resolution of variances in cost and schedule.
• The ability to supervise and work effectively with a diverse workforce.

Other Qualifications

Preferred Experience and Required Skills
• Master’s Degree from an accredited institution in Engineering, Architecture, Construction Management
or related field.
• Ten (10) years' experience in management of project controls in support of major programs.
• PE (Professional Engineer) certification.
• AACE (Association for the Advancement of Cost Engineering) certification.
• Experience in a transit or construction setting, and/or the public sector.