Medical Secretary - San Marco at Jacksonville Orthopaedic Institute

Jacksonville Orthopaedic Institute is looking for a Medical Secretary to join our team at the San Marco office.   The position is full-time with benefits including medical, dental, vision, life and disability insurance, and 401K retirement plan.

Location: 1325 San Marco Blvd. Jacksonville, FL 32207

Schedule:  Monday- Friday

Essential Duties and Responsibilities 

• Provide administrative support to assigned physicians.
• Maintain calendar and call schedule for assigned physician.
• Schedule non-patient appointments and meeting room.
• Schedule and/or rescheduling independent medical exams on physicians’ schedule and calendars; including obtaining records, sending invoices, tracking payments, keeping detailed spreadsheet of all payments and appointment info.
• Proofread and/or transcribe physician notes
• Answer telephone, screen callers, relays message and return calls.
• Pick up and deliver mail on a daily basis.
• Interact with data entry and billing department regarding requests for additional information.
• Route paperwork to appropriate staff (i.e. MMI charts, medical records).
• Bill attorneys, case managers for depositions, phone conferences, etc.
• Maintain the physician’s curriculum vitae and updates CME credits, publications etc.
• Maintain strict confidentiality and adhere to all HIPAA guidelines/regulations.
• May be required to assist the medical assistant with patients in clinic.

 Position Requirements 

• Previous experience in a physician’s office.
• Previous medical secretary/transcription/scribe experience required. 
• Orthopaedic experience a plus.
• Strong medical terminology knowledge required.
• Strong grammar, punctuation, and syntax skills are needed.
• High school or GED.
• Professional demeanor and ability to interact appropriately with patients, physicians and staff.
• Ability to multi-task and work efficiently in a fast-paced environment. 
• Excellent communication skills.
• Effective computer skills.
• Familiarity with HIPPA and OSHA guidelines/regulations.
• Ability to work Monday through Friday between the hours of 8:00 am and 5:00 pm (schedules may vary based on the clinic’s needs).  

Working Conditions 

Fast paced orthopedic medical practice environment.   Occasional overtime may be required.

 Physical Demands

 Must be able to communicate clearly in person and over the telephone. 

 Visual acuity adequate to perform job duties, including visual examination of patient and reading information from printed sources and computer screens. 

 Requires full range of body motion, manual and finger dexterity, and hand-eye coordination.   

 Requires frequent bending, reaching, and repetitive hand movements, standing, walking and sitting.

 Requires pushing and pulling exerted regularly throughout a regular work shift.