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Document Control Clerk at Valdeseng

Valdeseng · Lombard, United States Of America · Hybrid

$40,000.00  -  $90,000.00

Microsoft Excel

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The Document Control Clerk is responsible for providing document control support to the Project Managers and/or Project Engineers on projects.  This individual interfaces with internal project management personnel and discipline engineers


Salaries for all positions are based on a variety of factors, including but not limited to relevant experience, total years of experience in the industry, education, skills, and qualifications. Compensation may vary depending on the candidate's individual background and expertise. Salaries are subject to fluctuation outside of the given range. The indicated range is not a commitment and meant as a guideline. All compensation, exempt or non-exempt status, and benefits will be discussed during the interview process.


Responsibilities
  • Provide project activity support to Project Managers and Project Teams
  • Project filing, reproduction, and issuance of engineering deliverables
  • Process drawing requests and returns to/from clients
  • Receive and track incoming/outgoing project & vendor documentation and distribute to project teams as necessary, creating a project and/or client record for future reference
  • Quality check, prepare, and issue project deliverables via transmittals to clients and project teams via hard copy, email, uploading to the SharePoint site, or client EDMS system
  • Thorough knowledge of client policies and procedures related to document and drawing management, and communicating these procedures to project team members
  • Maintain project logs as required (such as client drawings and documents & vendor drawings)
  • Proposal/Project folder set-ups in ProjectWise
  • Other office support duties, including stocking office supplies
  • Provide primary reception desk coverage for a minimum of 2 days a week.
  • All other duties as assigned 


    • Technical Competencies
  • Strong written and verbal communication skills
  • Strong keyboarding skills
  • Proficient in MS Office applications
  • Keen eye for detail and has a quality and client requirements filter on at all times
  • Must possess excellent fact-finding and follow-through skills
  • Knowledge of AutoCAD is a plus


    • People Skills
  • Ability to establish and maintain professional relationships with clients, subordinates, and co-workers
  • Personable and able to work easily with others at all levels
  • Ability to handle difficult individuals and remain calm when employees or clients are confrontational
  • Ability to effectively manage and resolve conflicts or work issues in a professional manner
  • Represents the highest standard of professional conduct with other groups, department members, and clients


    • Organizational Skills
  • Must be well organized and able to prioritize work
  • Ability to set and track goals
  • Ability to multitask and work on more than one project at a time
  • Able to commit to and meet project deadlines, and driven to provide outstanding service to both external and internal customers
  • Takes ownership of work through project completion
  • Must keep the work area neat, clean, and organized


    • Requirements
  • Education: High School diploma; Associate degree preferred
  • Experience: 2+ years of experience working in an administrative or document control position, preferably in an engineering office or similar environment
  • Must be able to work in the US without sponsorship
    • Apply Now

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