Student Conduct Specialist at East Texas A&M University

Job Title

Student Conduct Specialist

Agency

East Texas A&M University

Department

Vice President for Student Success/Dean of Students

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration. 

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at [email protected].

SUMMARY:

The Student Conduct Specialist (SCS), under the direction of the Assistant Dean of Students, serves as the Administrative Hearing Officer for disciplinary cases involving alleged violations of the Student Code of Conduct and the Prevention Specialist for community outreach. The SCS, under general direction, offers case management and resolution services to students through interventions, referrals, and connection to follow-up services to address the needs of students. The SCS is tasked with developing and executing outreach initiatives that support on-going education of position related policies, procedures, and reporting protocols. The SCS serves as backup to the Assistant Dean of Students, as needed. This position is identified as a Campus Security Authority (CSA) and is required to report non-personally identifying information to the University Police Department related to any and all incidents that fall within the Jeanne Clery Act.
 

As a proud member of the third-largest institution in the Texas A&M University System, ETAMU fosters a professional environment that supports career growth and academic excellence. With over 140 degree programs and a strong commitment to transforming lives through quality education, ETAMU offers a vibrant community of colleagues, leading-edge research opportunities, and outstanding resources for both students and employees..

ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

• 40% - HEARING OFFICER & ADMINISTRATIVE DUTIES: Assist in the receipt of complaints and investigation of allegations of violations of the Code of Student Conduct. Serve as a hearing officer for administrative cases of student and group/organization misconduct; utilize restorative justice to mediate assigned cases involving student conflict. Adjudicates alleged violations of the conduct code in accordance with TAMUC policies and procedures. Determine responsibility for allegations of misconduct; issue university-level sanctions as appropriate. Independently manages assigned cases from inception through completion ensuring compliance with timelines, due process, and policies. Investigates alleged violations as appropriate. Write follow-up letters, finalize cases, and complete records in Maxient. Monitor completion of sanctions issued through the disciplinary process. May serve as the Student Rights &Responsibilities administrator for University Hearing/Appeal Boards as needed. Assumes administrative responsibility for the department when tasked by higher authority. Drafts, reviews, and sends relevant correspondence for assigned cases. Maintains accurate and up-to-date records of cases and proceedings in Maxient (Student Conduct Database). Assists with the overall management and operations of the Office for Student Rights and Responsibilities. Prepares or assists in the preparation of reports, assessments, and other necessary tasks. Responds to inquiries from outside constituents regarding student cases as prescribed by departmental, University, and other relevant policies and laws. Responds to inquiries for student conduct status for students attempting to participate or join campus-approved clubs/organizations, and employment on-campus.
• 35% - PREVENTION & OUTREACH: Develop and lead prevention initiatives to the university community regarding office policy, procedures, and university protocols. Leads, recruits, trains, and manages the Board of Student Conduct Advisors. Assist in special projects including but not limited to Alcohol and other Drugs, Hazing Prevention, and Welcome Week events. Assist with departmental marketing, publications, and website, to support the departments brand.

• 15% - TRAINING & EVALUATION: Assist with the designing, planning, implementing, and evaluating of training for all University Hearing/Appeal Board members. Assist in developing and coordinating training for paraprofessional staff and student staff, as needed. Assist with evaluating program standards, objectives, and conducting program assessments, as well as, training for new investigators and semester training for continuing investigators. Assist with regularly evaluating the investigation process including updating forms, guidelines, and other investigation documents.

• 5% - UNIVERSITY/DIVISION/DEPARTMENT DUTIES: Serves as a representative on Department, Division, and University committees and task forces, at events, and to department stakeholders as assigned. Attends, presents, and actively engages in Department and Division meetings, trainings, and functions. Interprets and participates in the development of University/department rules and procedures, while also assisting in the establishment of short and long term goals and strategic planning for investigations
• 5% OTHER DUTIES: Performs other related duties as assigned incidental to the nature of the position or appropriate to the mission of the Office of Student Rights & Responsibilities, the Division of Student Affairs, and the University.

MINIMUM REQUIREMENTS:

Required Education and Experience:

• Bachelor’s degree
• 1-2 years of related experience in coordinating and administering disciplinary hearings for student code of conduct violations in a college or university setting, developing educational programs, facilitating student and staff trainings, advising student organizations, and developing student leadership programs.

Knowledge / Skills / Abilities:

• Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills.

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

• Familiarity with the Maxient conduct platform.
• Master’s degree in Counseling, Social Work, or Psychology; Student Administration, Higher Education Administration, or Educational Leadership; or related field.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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