ADMINISTRATIVE SERVICES MANAGER at Vadis

Description

We are looking for an experienced, highly organized, and collaborative Administrative Services Manager to join our team. This position oversees the daily operations of the administrative department and plays a vital role in the organization.

The ideal candidate will be proactive, detail-oriented, have excellent communication and interpersonal skills. 

This is a full-time position.

Please note: This is not a remote position. 

Primary Duties and Responsibilities:

• Manage, organize, and implement human resource responsibilities for the organization, ensuring company policy and practice aligning with EEO and legal compliance requirements. 
• Maintain the human resource information system (HRIS).
• Recruit, onboard, and train new staff. 
• Process employee terminations, benefits program, and COBRA.
• Oversee and can complete full accounting cycle: accounts payable/receivable, general ledger, audit, financial reporting, and presentation.
• Work in collaboration with Vadis’ IT contractor to maintain technology infrastructure including security and smooth operation of computer systems, network, software, and staff IT inquiries. 
• Maintain company phone network.
• Oversee and can complete multiple payrolls; keeps up to date in tax and law changes.
• Manage the organization, coordination, and function of the Administrative Services department in support of programs.
• Evaluate and implement office procedures and systems for maximum efficiency.
• Organizationally plan and coordinate policies and procedures within the department as related to other departments.
• Perform other administrative duties as necessary, in coordination with the CEO.
• Participate in corporate planning. 
• Other duties as assigned.

Pay and Benefits:

• This is a full-time exempt position with a starting salary of $6498.27 per month. 
• Full salary range for this position is $6498.27 - $7082.40 per month.
• Medical/vision, dental, and life insurance coverage at no premium cost to employees. Dependent coverage available at employee cost.
• 403(b)  retirement plan, with up to a 6% company match dependent on contributions.  (Match available after one year of employment).
• Business mileage reimbursement is currently .60/mile.
• Vacation accrual begins at .027 per paid hour.
• Sick Leave accrues at 1 hour for every 40 hours worked.
• Employee Assistance Program available.
• Ten Paid Holidays for 2025.
• Paid monthly, with mid-month draw available.

Requirements

 Desired Qualifications:

· Ability to communicate, using tact and discretion, with the public, staff, and clients.

· Ability to work with and without supervision.

· Good knowledge of spelling, punctuation, rules of grammar and arithmetic.

· Knowledge of office best practices. 

· Ability to maintain responsibility and confidentiality for a variety of activities without regular direction; maintain professional appearance and courteous attitude toward public and fellow employees.

· Staff management experience.

· Bachelor’s degree with five years of accounting experience; Human Resource certification a plus.