- Professional
- Office in North Hills
Are you passionate about making a meaningful impact in the lives of individuals with special needs? Do you thrive in a fast-paced, people-centered environment where collaboration and purpose drive every day?
We’re seeking a dedicated HR Generalist to join our passionate, mission-driven team. In this vital role, you’ll partner with staff, supervisors, and external partners to manage core HR functions—including payroll, benefits, training, and employee support—while ensuring compliance and maintaining accurate, up-to-date records. If you're a proactive, relationship-focused professional who values teamwork and meaningful work, we want to hear from you!
Pay Rate: $30.00-$32.00
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
HR Operations:
1. Tracks performance evaluations and other required time-sensitive employee credentials. Monitors due dates and sends monthly or annual reminders.
2. Responsible to maintain and update employee required documents in Workable (ATS). This includes nursing licenses, annual physicals, vaccine shots as well as proof of employment such as work permit and proof of permanent residence.
3. Maintain records of personnel-related data in both paper and e-file and ensure all employment requirements are met.
4. Serves as Liaison between NH employees and current PEO for any system issues as needed – Employee Portal, iSolve, Novatime, Synerion.
5. Conducts initial investigation on occupational injuries and prepares reports for the ADHR’s review as needed.
6. Manages the processes of completing VOE, EDD, employee inquiries including benefits.
7. Serves as back up to the ADHR in processing LOAs as needed.
8. Works closely with HR Team members in coordinating all new hires and staff changes are properly entered into HRIS system before processing the next payroll.
9. Coordinates the processing of the final checks, conducts exit interviews and retrieval of the Agency’s properties such as keys, badge, phone, laptop, etc.
10. Reviews and confirms separating employees with the ADHR or Sr. Director of Human Resources (SDHR) prior to submitting final check request to Payroll.
11. Serves as back up to the ADHR for reporting employee vehicle accidents and conducting investigation as needed.
12. Oversees agency key management and its distribution approved by the ADHR or SDHR.
13. Provides direction to the office clerk with clerical duties and other administrative functions in accordance with skill level.
14. Redirects HR related calls or distribute correspondence to the appropriate person of the team.
15. Arrange special events such as EE recognition and morale-boosting activities approved by SDHR.
16. Creates and maintains an annual calendar of all HR activities which includes special events and compliance dates.
17. Participates and records HR-related committee meetings as requested.
18. Informs the SDHR of all significant matters relating to internal controls, compliance and ethical-related matters as needed.
19. Maintains and oversees strict confidentiality and security of all employee personnel files and other confidential information within the HR department.
20. Under the supervision of ADHR, coordinates the long-term storage and/or destruction of records in accordance with Record Storage policy. Ensures fulfillment of HIPAA requirements in relation to HR information, contracts, and records.
21. Serves as back up to HR team as needed.
Benefits and Retirement Plan
1. Assist with benefit enrollments.
2. Works closely with PEO before, during and after annual Open Enrollment to ensure smooth transition.
3. Works closely with payroll to ensure employer benefit contribution and 401(k) match is according to agency policy.
4. Serves as Liaison between NH employees and current PEO for any benefits - related matters.
5. Coordinates employee benefit deductions with SDHR during an approved leave of absence. The employee's portion may be paid by either benefit pay or employee's personal payment to ensure continuance of benefits.
6. Coordinates with PEO or provider representatives to resolve benefit issues.
7. Provides reports and analyses as directed by the ADHR, SDHR and/or by the COO.
Accrued Vacation and Sick Liability
1. Confirms accuracy of individual employee accruals according to agency policy and employee's classification.
- During an approved leave of absence, ensures that employee does not continue to accrue sick or vacation hours.
3. Trains staff and supervisors on how to check for amount of available vacation and sick time as requested.
4. Provides analysis and reports on employee vacation and sick balances as requested.
Recruitment and Retention Functions
1. Processes background checks including reference checks on selected candidates and documents all responses for ADHR’s or SDHR’s review and approval.
2. Follows up with applicant to ensure each step of the post-offer process has been completed.
3. Conduct new hire orientation, including a campus tour, to introduce employees to company culture, policies, and facilities as needed.
4. Conducts follow-up with new hires at 30, 90, and 120 days to ensure their success in the role, addressing any concerns and providing support. Collaborates with supervisors as needed to facilitate smooth integration and ongoing development.
5. Compiles HR metrics and prepares reports that pertain to recruitment, hiring and retention statistics.
Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The core competencies listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Compliance & Legal Knowledge – In-depth understanding of applicable state, federal, and auditing agency regulations, ensuring compliance with all relevant laws and standards.
- Adherence to Standards – Ability to pursue and maintain the established operational standards, ensuring consistency and alignment with organizational goals.
- Payroll & HR Regulations – Competent knowledge of payroll processes, human resources regulations, and procedures specific to assigned areas of responsibility.
- HR Technology – Proficiency with HR systems and tools for data management and reporting.
- Time Management & Multi-tasking – Prioritizing tasks and managing multiple responsibilities.
- Ethical & Professional Conduct – Commitment to upholding the ethical, professional, and technical expectations outlined in the job description, ensuring integrity in all HR activities.
- Collaboration & Coordination – Strong ability to effectively coordinate and collaborate with other employees and departments to ensure timely and accurate completion of tasks.
- Communication Skills – Excellent written and verbal communication skills, capable of clearly conveying information to employees, management, and external stakeholders.
- Independent Judgment & Problem Solving – Ability to work independently, exercising sound judgment to resolve issues and make decisions with minimal supervision.
- Cross-Functional Teamwork – Skilled in working with the Administrative Team and collaborating with all levels of management to meet organizational objectives.
EDUCATION and/or EXPERIENCE: The Human Resources Generalist must possess an associate's degree. Bachelor’s degree is preferred. At least three years of progressive human resources experience. Experience may be substituted for education at the discretion of the Sr. Director of Human Resources.
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- 401K Matching
- Vacation Hours
- Paid Sick Leave
- Holiday Pay
- Discounts Program
- FSA
- And more...
