Contract Agent at Metropolitan Convention and Visitors Bureau / MCCNO

MAJOR ACCOUNTABILITIES include the following. Other duties may be assigned.

Assist the Contracts Manager with the solicitation, planning, and development of the contract process to ensure projects meet department policies. 

• Work closely with departments to ensure that bid documents are received for all assigned projects.
• Demonstrate a thorough knowledge of all components for assigned projects to develop and maintain proper bid and/or negotiation documents per Public Bid Law regulations.
• Assist with other aspects of the bid process such as advertising, pre-bid meetings, site visits, contract questions, document amendments, bid openings and bid review so that the bid deadline is met.

Support the Contract Manager in the contract administration process. 

• Prepare documents for proper reporting to the Board of Commissioners and communicate notification of award to the chosen contractor to ensure timely execution of the contract.
• Lead the pre-contract process to ensure a clear and mutual understanding of all contract terms and conditions and the respective responsibilities of all parties.
• Assist vendors and contractors in following MCCNO policies and procedures as well as Louisiana Procurement and Public Bid Laws.

Assist in maintaining the master vendor contract schedule and list.

• Ensure contracts are properly recorded
• Participate in the review process of existing vendor contracts and determine if renewal of contracts are advantageous and cost effective to the MCCNO.

Communicate professionally with employees, vendors and external contacts in favorable and unfavorable situations. 

Other Skills and Abilities

Perform under minimal supervision and maintain confidentiality.

Possess excellent written, verbal and interpersonal skills.

Excellent proof-reading skills required.