Academic Advising Professional - Engineering & Physical Sciences Deans Office at University of Wyoming

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Thank you for your interest in joining the University of Wyoming.  Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE:   

Academic Advising Professional 

JOB PURPOSE:   

Provide academic advising to students in the College of Engineering and Applied Science.  Provide Transfer Evaluations.  Manage degree audits.  Develop and administer program activities, goals and objectives as directed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Provide academic advising for undergraduate students in CEPS. Daily use of Banner Student Information System.  Interpret UW and CEPS regulations and policies.  Advise students to identify and overcome academic difficulties.  Work with students to promote their success at UW. Refer students as appropriate to UW and CEPS resources.  Assist students with registration and prerequisite issues.  Problem-solve regarding student's course selections. Counsel students who have experienced academic challenges (such as Bridge, Early Alert, Probation, Suspension, and Reinstatements).  Initiate and complete credit evaluations for returning and transfer students.  Assist in development of advising materials.
• Manage all aspects of critical degree check procedures for assigned advisees.  Maintain consistency between department requirements and Student Information Systems (Degree Works).  Manage student files.
• Regularly interact and work closely with students, faculty, department heads, ACES, Office of the Registrar, Admissions, Financial Aid, CEPS Student Services Center, Career Services, and the CEPS Associate Dean for Academic Programs to resolve problems and make decisions relating to degree requirements, registration, and student success.   Provide assistance to students with appointments and on a daily walk-in basis. Facilitate communication to students.
• Remain knowledgeable on University and CEPS policies, regulations and procedures, federal regulations (FERPA), and other policies that impact advising. Become and remain knowledgeable on ABET accreditation requirements.  Remain knowledgeable regarding Wyoming community colleges policies, regulations and procedures pertaining to degree requirements, admissions, registration, financial aid and career counseling. 
  
  Become and remain knowledgeable on best practices in advising.  Develop a personal professional development plan and philosophy of advising statement.  Participate in training programs as appropriate.  . Collaborate with CEPS Advising Office staff to promote best practices.
• Assist with New Student Days and Saddle Up.  Attend all sessions and advise incoming students. Check and finalize new student schedules. .  
  
  Assist with administration of learning community schedules and activities. 
  
  Assist with administration of retention programs.

SUPPLEMENTAL FUNCTIONS:

• Committee assignments, event coordination, and professional activities.

COMPETENCIES:

• Analysis/Problem Identification 
• Attention to Detail
• Influence
• Integrity
• Sensitivity
• Service Orientation

MINIMUM QUALIFICATIONS:  

Education:  Bachelor’s degree in Counselor Education, Counseling, or Psychology-related program, or a related field 

Experience:  1 year work-related experience

DESIRED QUALIFICATIONS:  

• Experience working in a higher education or K-12 setting.
• Experience with student information systems and/or database systems.
• Knowledge of principles of academic and/or career advising.
• Excellent time management skills.
• Understanding of FERPA and maintaining confidentiality.
• Ability to work individually and as a cooperative member of a team.
• Excellent communication skills
• Problem Solving Skills
• Strong attention to detail.

REQUIRED APPLICATION MATERIALS: 

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter.  To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter.  However, if you're experiencing any issues in doing so, please send any additional application materials to [email protected], and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. 

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.

WORK AUTHORIZATION REQUIREMENTS: 

(H-1B not available, however, other authorization may be) The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

HIRING STATEMENT/EEO:  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected]. 

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.