AP Accountant at David Zwirner

David Zwirner is seeking a highly organized and detail-oriented Accounts Payable Accountant for our global art gallery. Reporting to the Global Controller, this role is crucial to ensuring that our vendors, artists, and service providers are paid accurately and on time, maintaining the integrity of our financial records and contributing to the smooth operation of the gallery’s activities. This position will be hybrid Monday-Friday, 10am to 6pm (on site 4 days/week).

Accounts Payable Accountant | $60k-70k

Primary responsibilities include:

• Invoice Processing & Vendor Management
• Review, code, and enter invoices into the accounting system (Sage Intacct, PaperLess).
• Verify invoice details against purchase orders.
• Ensure timely approval of invoices from department heads and budget holders.
• Prepare weekly payment runs and wire transfers.
• Send out payment confirmations to internal colleagues.
• Respond to internal and external payment inquiries.
• Recordkeeping & Reconciliation
• Maintain and update vendor records, including W-9s and payment terms.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing by ensuring all expenses are accurately recorded.
• Archive financial documents in accordance with company policies.
• Monitor accounts to ensure payments are up to date and in compliance with gallery policy.
• Support tax-related tasks such as 1099 preparation.
• Compliance & Controls
• Assist in preparing documentation for audits and financial reviews.
• Follow internal controls and contribute to process improvements.

What you’ll need to have:

• Associate’s or Bachelor’s degree in Accounting or related field preferred
• 2–3 years of experience in accounts payable ideally in a gallery, museum, or creative industry setting
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel and accounting software (Sage Intacct, PaperLess)
• Ability to manage multiple deadlines in a fast-paced environment
• Strong communication and interpersonal skills
• Experience with international vendors or multi-currency payments preferred

What you will love about David Zwirner (benefits) 

• David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, Consignments, Program.
• Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
• Staff-driven projects and fundraising initiatives. This includes David Zwirner's ongoing commitment to sustainability.
• Benefits! Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, New Museum, MOMA, and others. Summer Fridays, generous PTO and leave, Family Medical/Dental/Vision benefits. 401K savings plan with automatic employer contributions.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law. We are an equal opportunity employer, if you need assistance in applying to a role you may reach out to [email protected].