Proposal Coordinator (Hybrid - Rochester, NY) at EagleView

Eagleview is a leading provider of aerial imagery, property insights and software that transforms the way people work. EagleView holds more than 300 patents and owns a large geospatial data and imagery library encompassing 94 percent of the US population. EagleView provides the most accurate data, enabling customers in the government, construction, solar and insurance industries to make timely, informed and better decisions.

Eagleview, the leader in aerial imagery, is hiring a Proposal Coordinator. The Proposal Coordinator supports the development and submission of proposals in response to government or commercial solicitations. We are a fast paced, energetic team driven by continuous process improvement. We’re looking for motivated, organized, and independent team members. This position requires good communication skills and the ability to quickly pick up new technologies.

The Proposal Coordinator plays an important role in the orchestration of proposal development efforts by managing timelines, coordinating activities, and ensuring compliance with solicitation requirements. Success in this role requires strong project management, organizational, and communication skills, as well as the ability to thrive in a fast-paced, rapidly evolving environment. The coordinator works independently while fostering a collaborative atmosphere across key stakeholders to ensure timely and high-quality proposal submissions.

• Execute administrative duties related to the proposal process, including call scheduling and template creation.
• Monitor bid wires for new opportunities.
• Distribute opportunities to stakeholders.
• Submit completed proposals based on customer submission requirements.
• Compile bid packages for both online and print submissions.
• Track proposal data, such as win-loss record and internal timelines.
• Other duties as assigned.

• 2-4+ years’ experience in a related field.
• Highly organized and detail oriented.
• Experience reading and interpreting complex government solicitations (RFPs, RFIs, RFQs).
• Familiarity with collaborative proposal tools (e.g., Qvidian, Loopio, Privia, or similar platforms).
• Experience supporting teams in fast-paced, deadline-driven proposal environments.

Preferred

• APMP Foundation or higher-level certification highly preferred.
• Knowledge of federal acquisition systems and platforms (e.g., SAM.gov, FedConnect, GSA eBuy, Grants.gov).

This job description is not an exclusive or exhaustive list of all job functions that a workforce member in this position may be asked to perform. Duties and responsibilities can be changed, expanded, reduced, or delegated by management to meet the business needs of the company.

The compensation offered to the successful candidate will be based on a variety of factors, including but not limited to, the candidate’s work experience, education and licenses, work-related training, key skills, the core duties of the role and its associated responsibilities, additional benefits offered, and the location where the work will be performed. All Fulltime (30+ hours) employees are eligible for PTO, Sick, and Parental Leave; Medical, Dental, and Vision Insurance; 401(k) Plan; Health Savings Account; Life Insurance; Employee Assistance Program; Pet Insurance. This is a hybrid role out of our Rochester, NY headquarters. The pay range for this role is $26.00-$34.50 per hour. 

As an Equal Opportunity and E-Verify Employer, Eagleview Technologies does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply. We are committed to giving all applicants equal opportunity to participate in the application process and are open to discussing reasonable accommodations for candidates with disabilities.