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Academy Secretary at Geary County USD 475

Geary County USD 475 · Junction City, United States Of America · Onsite

2025-09-09 14:00:00.0

$37,564.00 - $39,644.00

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Academy Secretary

JobID: 4303

Position Type:
Secretarial/Clerical/Secretary - 10.5 month

Date Posted:
9/8/2025

Location:
Junction City High School

Date Available:
September 2025

Closing Date:
When Filled

Additional Information: Show/Hide
Academy Secretary

Purpose Statement
The job of Academy Secretary is done for the purpose/s of providing administrative processes support to school principals; establishing and maintaining records; compiling and distributing materials and reports; assisting teachers and school site administrators; and responding to inquiries from a variety of internal and external sources.

This job reports to Academy Principal.

Essential Functions

Assist building administration for providing assistance with administrative functions.
Assist support personnel with job functions (e.g. Data Coordinator, Athletic office, etc.) for meeting school operational mandates.
Attend department meetings, in-service meetings and professional development activities for implementing District and State expectations and conveying and/or gathering information required to perform functions.
Compile data for preparing reports and ensuring completion of school site processes.
Coordinate assigned processes (e.g. proper distribution of materials to a variety of departments, detentions and suspensions, inventories, requisitions, etc.) for completing assigned job activities accurately and according to schedule.
Prepare a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, discipline referrals, etc.) for documenting activities, providing written reference, and conveying information.
Process a variety of documents and materials for Academy (e.g. student information, requisitions, attendance, etc.) for disseminating information in compliance with established administrative guidelines for Academy.
Aid Academy Leadership for providing up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements.
Respond to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and providing direction.
Support Academy Leadership Team (e.g. Principal, Academy Leader, Academy Counselor, etc.) for fulfilling all Academy Processes.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; analyzing data; classifying data and/or information; customer service; and screening telephone calls.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include business telephone etiquette; understanding of vision and processes of the Academy; recordkeeping and record retention practices; codes/laws/rules/regulations/policies; grammar, spelling and punctuation; keyboarding; and school safety and security practices.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; working as part of a team; working with frequent interruptions; accuracy and attention to detail; adapting to changing work priorities; dealing with frequent interruptions; diffusing argumentative behavior; meeting deadlines and schedules; multitasking; and organizing tasks.

Responsibility
Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 60% sitting, 20% walking, and 20% standing. The job is performed in a generally hazard free environment.

Experience: Job related experience is required.

Education: High school diploma or equivalent.

Equivalency:

Required Testing                                             Certificates and Licenses


Continuing Educ. / Training                            Clearances
                                                                        Criminal Background Clearance

FLSA Status                          Approval Date                                   Salary Grade
Non-Exempt When Filled Will Range From: $18.06-$19.06

Notice of Nondiscrimination
Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000.

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Academy Secretary at Geary County USD 475

Additional benefits

Other home office and work from home jobs

Full-Time Secretary 1, 52-Week

Full-Time Office Clerk III, 52-Week

Part-Time Office Clerk IV, 52-Week

Search job

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