Assistant Business Manager at Haverhill Public Schools

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HAVERHILL PUBLIC SCHOOLS

HAVERHILL, MASSACHUSETTS 01830

 HAVERHILL PUBLIC SCHOOLS IS A DIVERSE ENVIRONMENT AND IS PROUD TO  BE AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED CANDIDATES WILL  RECEIVE CONSIDERATION

ANNOUNCEMENT OF POSITION

Title of Position:                              ASSISTANT BUSINESS MANAGER                                        

Work Year:                                       Twelve (12) months (non-unit)

Effective Date of Employment:       September 8, 2025

Salary Range:                                    $90,000 to $115,000

                                                            Salary is commensurate with education and experience

• Competitive Salary
• Eight GIC Health Plan Options
• Dental Insurance
• Flexible Spending Accounts
• Life Insurance Options
• Auto and Home Insurance Options
• Wellness Programs and Discounts
• Employee Assistance Programs
• Credit Union with Competitive Rates
• 403 (b) Retirement
• Vacation, Personal and Sick Days

Organizational Relationship

or Line of Authority:                        Responsible to the Superintendent of Schools and Chief Financial Officer and/or their designee.

Performance Responsibilities:

• Assists the Chief Financial Officer on financial affairs for Haverhill Public Schools.
• Assists the Chief Financial Officer in the processes and procedures of all budget management to meet city, state, federal and Massachusetts Department of Elementary and Secondary Education (DESE) requirements.
• Assists the Chief Financial Officer in the budget control system for the Haverhill School District.
• Assists the Chief Financial Officer in the budget planning and development, long-range financial planning, and the following implementation functions: computation of net school spending, accounting, payroll, purchasing, bid specifications and contracts.
• Reports to the Chief Financial Officer on accounting affairs of the School Department and recommends changes and improvements as needed.
• Promptly notifies the Chief Financial Officer of any financial issues or concerns.

Payroll Support

• Assists in processing payroll data, ensuring hours worked, pay rates, deductions, and benefits are correct.
• Ensures payroll is processed in compliance with state, federal, and contractual guidelines.
• Prepares payroll reports as needed for internal and external review.

Accounts Payable Support

• Supervises Accounts Payable process and procedures.
• Processes invoices, purchase orders, and payment requests in accordance with district policies.
• Confirms accuracy of amounts, coding, and budget availability prior to payment.
• Maintains organized and detailed accounts payable files for auditing and reporting purposes.
• Ensures vendors are paid accurately and on time.

Accounting and Compliance

• Completes all required local, state, and federal financial reports.
• Maintains accurate accounting records and supports year-end closing processes.
• Coordinates with city departments, the City Auditor, and Treasurer for reporting and reconciliation.
  

Additional Responsibilities

• Oversees records for student activity accounts, revolving accounts, donation accounts, various grant accounts, and scholarship accounts.
• Assists with fiscal year-end closing and preparation of closing reports.
• Assists in the preparation of the encumbrance accounting system.
• Works with city departments and provides information as needed and/or requested.
• Assists in coordinating all financial transactions for School Construction Projects and files necessary documentation for reimbursement.
• Collaborates with Human Resources regarding the human capital component of the budget and payroll.
• Prepares and assists in the encumbrance accounting system LEA, grants and revolving accounts.
• Oversees student activity accounts, various grant accounts, revolving accounts, donation accounts and any other account in the City treasury that are established for school department purposes.
• Monitors all grant projects, requisitions, purchase orders, invoices, warrants, and any other related material for all accounts in accordance with state and federal regulations and established procedures.
• Performs other duties as assigned by the Superintendent and/or Chief Financial Officer

Qualifications:

• Eligible to be Licensed by the Department of Elementary and Secondary Education as a School Business Administrator
• Eligible to become a Member of MASBO – Massachusetts Association of Schools Business Officials - Preferred
• Demonstrated experience with educational financial software (MUNIS/BudgetSense/Infinite Visions – Preferred).
• Minimum of three - five years experience in School Business Department / Municipal Finance Department
• Working knowledge of Department of Elementary and Secondary Education accounting requirements.
• Experience with and knowledge of Massachusetts Education Reform and MGL Chapter 30B as related to fiscal management preferred.
• Such alternatives to the above qualifications as the Superintendent of Schools may find appropriate and acceptable.

Closing Date for Receipt                        

of Application:                                  September 19, 2025

Applicant Tracking Posting #:       

School Spring Posting #:                              

Address all Applications and

Letter of Intent to:                           

                                                            Haverhill Public Schools

                                                            Human Resource Department

                                                            4 Summer Street - Room 104

                                                            Haverhill, MA 01830

An Equal Opportunity Employer

The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, or disability.