Administrative Associate III (Finance Management) at Sun Prairie Area School District

STARTING WAGE: $23.59 + per hour (based on experience)

This position is full time, 8 hours per day, Monday through Friday, year round.  This position comes with paid time off, paid vacation and is benefit eligible. 

Summary

• Manage billing, accounts payable, ordering, and record keeping for the Community Schools budget per all SPASD policies and procedures.
• Monitor the budget monthly for all accounts to ensure expenditures remain in alignment with budget priorities.
• Serve as the fiscal manager for the 501c3 nonprofit Sun Prairie Community Schools - process payments and orders; maintain recordkeeping in Quickbooks; reconcile account monthly with bank account; provide weekly financial updates to the Community Schools Program Coordinator; provide monthly financial reports to the 501c3 Board; and coordinate annual filings for taxes and annual report with the State of Wisconsin.
• Complete and coordinate the financial reports for all grants (federal, state, local) as dictated by grant deadlines.
• Provide training on budget processes and procedures to the Community Schools team.
• Establish and maintain positive working relationships with colleagues and community partners.
• Event and Conference Coordination: arrange logistics for conferences and events, including registration, transportation, food, and lodging.

• Manage and maintain online subscriptions and support access by teachers to online programs adopted by the school system
• Schedule meetings on behalf of the Director with appropriate participants, an agenda, and related resources prepared in advance of the meeting 
• Prepare and send accurate, timely, and professional communications to execute assigned projects and responsibilities
• Manage and arrange for travel logistics and expense reimbursements for the Director as needed
• Maintains accurate grade-level curriculum guides for the elementary curriculum
• Provides logistical planning and support for special events

• Ensure staff members are updated in the staff directory
• Creates a weekly staff newsletter using provided content
• Coordinates purchases and reconciles credit card receipts for the Communications team  

• Collaborates with other team members to develop and share information about Summer School.
• Responsible for completing the PreK-12 Summer School DPI annual report
• Collaborates with district business services on annual internal financial audit of summer school, Pre-K-12th grades.
• Monitors budgets for grades 6-8 summer school

1. Strong demonstrated fiscal management skills
2. Advanced knowledge of office practices, procedures, and equipment.
3. Excellent spelling, punctuation, and English grammar skills.
4. Ability to communicate effectively and sensitively both orally and in writing to diverse internal and external audiences
5. Excellent human relations skills to interact with all employees, students, parents/caregivers, and the public.
6. Skill and knowledge of word processing, spreadsheet, and presentation applications.
7. Aptitude for organization and detail.
8. Ability to work independently, prioritize work to meet schedules and timelines, and maintain composure under pressure.
9. Ability to exercise judgment in handling information of a highly sensitive and confidential nature with tact, diplomacy, and strict confidentiality.
10. Ability to analyze issues and problem-solve.
11. Understanding and implementation of the school system and state budgeting procedures
12. Understanding and implementation of state reporting procedures
13. Strong understanding of state rules, guidance, and regulations