- Professional
- Office in Chicago
About Our TeamAs an Executive Administrator, you will provide high-level administrative support to Lenovo executives, ensuring the organization runs smoothly and efficiently. This role demands exceptional organizational skills, discretion, and the ability to manage confidential information with professionalism.You will be responsible for a broad range of tasks, including complex calendar and travel management, expense reporting, event coordination, and communication support. You’ll also contribute to team projects and serve as a mentor to other administrative professionals.Location: This is an on-site role based in downtown Chicago.What You'll DoProactively manage executive calendars, acting as a gatekeeper and coordinating internal and external meetings.Attend executive staff meetings; track action items and follow up as needed.Lead and support organizational projects with a strong focus on event planning (e.g., workshops, team offsites).Exercise sound judgment and anticipate executive needs.Coordinate multi-leg domestic and international travel, including proactive tracking of flights and ground transportation.Maintain deep understanding of company policies and tools; educate executives on updates (e.g., spend limits, city caps).Review and approve expense reports on behalf of executives; reconcile statements and ensure timely processing.Navigate organizational structure effectively and collaborate across multiple time zones.Maintain strict confidentiality of sensitive and proprietary information.Create and format presentations and other executive communications.Provide administrative support to extended team members as needed.Mentor and guide administrative assistants within the support center.Basic Qualifications• Associates Degree or 3+ years of experience supporting executives in a corporate environment• Proficient in MS Office 365 SuitePreferred Qualifications• Ability to work independently in a fast-paced environment with professionalism and tact• Excellent communication and interpersonal skills and the ability to collaborate effectively with others• Strong leadership skills• Positive, can-do attitude willing to help team and peers• Ability to prioritize effectively and take ownership of responsibilities• Strong attention to detail demonstrating accuracy and thoroughness of work• Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutionsThe base salary budgeted range for this position is $65K - $74K. Individuals may also be considered for bonus and/or commission.Lenovo’s various benefits can be found on www.lenovobenefits.com.
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