Administrative Assistant I - City Secretary's Office at City of Wylie, TX
City of Wylie, TX · Wylie, United States Of America · Onsite
- Junior
- Office in Wylie
About the Department
Why work for the City of Wylie?
The reason we exist is to serve our residents and guests. By combining our unique talents to ensure the preservation of the small town feel of our area, we are committed to building and sustaining a safe community where economic development and neighborhood enrichment can flourish while creating an unparalleled experience for all.
How we accomplish our mission:
Leveraging the diversity of our workforce to continually think and do things differently, the City of Wylie invests in the development of our employees by providing them with a working environment that serves to enhance their personal happiness and elevate their professional goals.
Supervision is provided by the City Secretary
The City Secretary's Office work four ten hour days each week.
Position Duties
ESSENTIAL JOB FUNCTIONS
Performs administrative secretarial duties requiring above-average administrative skills, considerable discretion, confidentiality and specialized knowledge.
Provides customer service by responding to staff and public phone calls and face-to-face inquiries, requiring knowledge of policies and procedures.
Screens calls with tact and courtesy; takes detailed, legible messages and directs calls appropriately.
Drafts and edits written communications, using proper grammar and punctuation.
Prepares correspondence and various reports and/or documents for general distribution.
Retrieves and maintains files associated with the assigned department/division from various sources and locations.
Interacts effectively with the City Council and applicable Boards.
Makes effective decisions without constant supervision.
Prioritizes workload effectively.
Heavy use of spreadsheet and reporting skills.
Pays invoices and performs budget reconciliation.
Schedules various meetings, coordinates and conducts special meetings and/or events, takes minutes at meetings and/or transcribes dictation.
Maintains department schedules and calendars as needed.
Represents department at Administrative/Support Services staff meetings and other meetings.
Makes travel arrangements.
Organizes, searches and maintains hard copy and electronic files associated with the assigned department. Maintains historical records by filing and retrieving documentation, preserving sensitive information, ensuring confidentiality, producing file folders, and tracking documentation and files. Files and retrieves documents from file cabinets.
Performs as a responsible steward of the public trust and strives for excellence in public service, enhancing the quality of life for all.
Acts in a civil, respectful manner at all times to management, co-workers and others.
Performs other duties as may be assigned.
Minimum Qualifications
High School Diploma or equivalent. One to three years of experience as an Administrative Assistant or equivalent. Advanced training in secretarial functions, desktop publishing software, word-processing and spreadsheet software. Completion of National Incident Management System (NIMS) training courses as outlined by Emergency Management after hire.
Other Qualifications
PHYSICAL STRENGTH REQUIRED:
Low: Exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly or requires walking or standing to a significant degree.
PHYSICAL ACTIVITIES REQUIRED:
Bending Carrying Fine Dexterity Handling
Hearing Pushing/Pulling Reaching Sitting
Standing Talking Twisting Vision
Walking
When assigned to Fire Administration:
Kneeling Crouching Climbing Lifting
Crawling Balancing Driving
PRIMARY WORK ENVIRONMENT: Indoors
SHIFT WORK: No
CALL-OUT: No Apply Now
