Instructional Services Administrative Assistant at Van Buren Intermediate School District

Title:

Instructional Services Administrative Assistant 

Reports To:

Director of Instructional Services/Mental Health Clinician Supervisor

Location of Work:

Cedar Street Location

555 Cedar Street

Paw Paw, MI 49079 

Job Goal(s):

The overall job goal of the Instructional Services Secretary is to provide technical administrative support to the Instructional Services Department.  Key responsibilities include organizing professional learning events, maintaining accurate communication with partnering school districts, and ensuring efficient departmental operations. A commitment to services and collaboration across all levels is central to this role.

Minimum Qualifications:

Education:

High school diploma required; Associate Degree preferred

Work Experience:

Relevant work experience required. On-the-job or formal training related to business/office assistant with experience related to the operation of software programs such as Google Docs, Google Sheets, and database software.

Skills:

• Excellent interpersonal, oral and written communication skills
• Self starter with strong organizational and time management skills 
• Demonstrates flexibility and works well with adults
• Proficiency with Google Workspace, Trello, and S’more (or willingness to learn)
• Ability to manage multiple projects and timelines independently
• Demonstrated ability to work collaboratively in a team environment
• Ability to learn and use collaborative online task management software
• Knowledge of school systems helpful

Essential Job Functions:

Department Support:

• Support the Director
• Support with the Grow Your Own grant
• Coordinate SCECHs for VBISD and several schools in the county 
• Create and modify reports and keep data fields/tables current.
• Maintain confidentiality of staff information including professional learning records and budgets
• Maintain and update the Instructional Services Google Calendar
• Assist with scheduling, materials preparation, and logistics for department leadership meetings
• Process onboarding and offboarding for staff
• Update the Social Media/Website
• Process End of Year Paperwork
• Ensure all back-end systems are working properly 
• Any additional responsibilities that are assigned
• Valid driver's license required.

Terms of Employment: As per master agreement and provisions established by the Van Buren Board of Education. 

This posting and our online application can be found on the Van Buren ISD’s website  at www.vbisd.org under Employment.  If you do not have access to a computer with  the Internet, you may use a computer at VBISD by calling 269-539-5218. 

Position is open until filled.  

In-house staff must fill out the online internal application.