Logistics and Procurement Transport Supervisor at Southwest Labs LLC

Description

Job Description /Position:
Logistics and Procurement Transport Supervisor

Department: Logistics and Procurement

Supervisor: Procurement and Logistics Manager 

Employment Type: Full-Time, Salary

Scope: The Logistics and Procurement Transport Supervisor supports the manager by overseeing daily logistics and procurement activities, ensuring smooth operations related to inventory, specimen transport, and supplies. The position works closely with Sales management to provide logistical support and supplies.

CLIA Responsibilities: This is not a CLIA regulated position. 

Duties / Responsibilities:

Specimen Transport/Courier Coordination:

• Supervise couriers, dispatching, schedules, routes, and maintain the vehicle fleet (maintenance, registration, cleanliness, and repairs)
• Maintain courier tracking systems for specimens’ pick-ups and delivery. Investigate missing specimens, and complete corrective actions.
• Support sales with onboarding new accounts, gather and arrange for transport/shipping of supplies to collection sites and clinics.
• Shipping and receiving packages, gather and arrange transport/shipping of supplies to collection sites and clinics.
• Responding, processing, and purchasing automated requests for supplies while following the billing and purchase order procedures. 
• Conduct periodic evaluations of vendor performance, addressing any issues related to product quality, delivery, or service. 
• Other duties may be incorporated through development or department changes.
  

Inventory Control & Logistics Coordination:

• Ensure all supplies/kits with expiration dates are within date of use. Update an expiration date according to FDA extension letters as received and discard expired supplies.
• Ensure building, storage, and vehicle keys are secure and tracked.
• Implement and oversee inventory management systems, including tracking usage, reordering supplies, and conducting weekly inventory audits.
  

Documentation & Compliance:

• Prepare and provide monthly reports on office operations, supply requisition, courier reports, budget and expense reports.
• Stay informed about changes in regulations and industry best practices related to clinical procurement and logistics.
  

Collaboration & Communication:

• Work closely with sales, finance, and other departments to ensure alignment of procurement activities with clinical needs and budgetary constraints.
• Communicate effectively with stakeholders to address any supply chain issues or concerns.

Additional duties may be assigned to meet organizational needs.

Success Indicators: The Procurement and Logistics Coordinator Manager will perform annual performance evaluations for this role, in addition to performing periodic assessment of on-going projects as needed.

Key performance success indicators include, but are not limited to:

 Cost Efficiency:

• Achieving cost savings through effective negotiation and strategic sourcing.
• Reducing procurement costs without compromising the quality of supplies and services.
• Maintaining or improving budget compliance rates for procurement activities.

Timeliness of Procurement & Delivery:

• Consistently meeting deadlines for the procurement and delivery of supplies.
• Minimizing lead times and ensuring timely availability of critical supplies.
• Streamlining procurement processes through automation or improved workflows. 
• Low percentage of delays or disruptions in supply chain management.
• Successfully identifying and mitigating risks related to supply chain disruptions, supplier dependencies, or inventory shortages.
• Establishing contingency plans for department and critical supply chain scenarios.
  

Inventory Management:

• Maintaining optimal inventory levels, avoiding both stockouts and overstock situations.
• Regularly conducting accurate inventory audits with minimal discrepancies.
• Reducing waste by minimizing expired or unused supplies.
• Maintaining up-to-date documentation and records that meet audit and compliance requirements.
• Implementing innovative solutions to address recurring supply chain challenges.
  

Collaboration & Communication:

• High satisfaction levels from clinical teams and other departments regarding supply availability and quality. 
• Positive feedback from internal and external stakeholders about the responsiveness and reliability of the procurement and logistics services.
• Effective communication and collaboration with cross-functional teams.
• Utilizing data analytics to inform decision-making and drive improvements in procurement and logistics strategies.
• Providing accurate and monthly reports on procurement activities, inventory status, and cost-saving initiatives.

Supervisory Responsibilities: This role includes supervisory responsibilities.

Team Oversight & Daily Operations:

• Support the manager in ensuring staff follow SOPs and policies.
• Supervise daily tasks, resolving immediate issues and adjusting workflows for efficiency.

Staff Support & Scheduling:

• Organize staff schedules and monitor attendance, addressing discrepancies.
• Coordinate with the manager to handle short-term absences.

Training & Development:

• Train new team members on protocols and conduct refresher sessions.
• Provide performance feedback and escalate concerns as needed.
  

Inventory & Logistics Coordination:

• Oversee daily inventory, ensuring supplies are available and up-to-date.
• Assist with transport logistics, including scheduling and reporting.

Collaboration & Communication:

• Communicate with staff, relaying information from the manager and providing guidance.
• Collaborate with other teams to address operational issues, escalating as necessary.

Required Skills / Abilities:

• Ability to lift and move supplies and equipment as needed.
• Knowledge of regulatory requirements related to clinical supplies and equipment.
• Effective communication and interpersonal skills, with the ability to work collaboratively across departments.
• Excellent organizational, analytical, and problem-solving skills.
• Strong knowledge of procurement processes, inventory management, and logistics coordination.

Qualifications:

• Experience in supply chain management, Logistics, Business Administration, or a related field.
• Preferred, 1 year experience in a supply chain or logistics role.
• Certification in Supply Chain Management (e.g., CPSM, CSCP) or a related field is beneficial, but not required.

Benefits:

Health Insurance

Dental Insurance

Vision Insurance

Life & AD&D Insurance

Retirement Plan, 401(K)

Paid Time Off and Sick Leave

Specialized Paid Leave

Gym/Wellness Membership

Employee Assistance Program

Educational Assistance & Career Advancement Training

Active Team Building Festivals & Parties

Company Culture: Southwest Labs core values are not just abstract concepts; they are practical guidelines that shape every aspect of a laboratory’s operation, from daily routines to long-term goals and achievements. They create a framework that ensures scientific excellence, ethical conduct, effective teamwork, and continual growth and improvement. All team members are expected to consistently uphold and demonstrate these values.