Purchasing Agent at City of Manor, TX

About the Department

The City of Manor is seeking a qualified candidate for the Purchasing Coordinator position. Under the direction of the Finance Director and in compliance with fiscal and personnel policy and practice, the Purchasing Coordinator negotiates vendor terms and prices and schedules delivery. The Purchasing Coordinator is responsible for the City of Manor’s RFPs, buy-board purchases, and equipment leasing, oversees the City’s grants, and is the contact for all departments. 

Position Duties

Essential Functions: NOTE: Regular attendance is considered an Essential Function of this position. • Adhere to all purchasing policies, processes, and procedures. • Create bid documents and purchase orders by researching information, placing advertisements, receiving submitted RFP’s and RFQs, tabulating and evaluating a vendor’s submittals, and processing related information. • Responsible for executing the bid opening and tabulating all responses from attending vendors. • Purchase or assist in purchasing goods and services for all City of Manor departments. • Prepares and develops quick quotes, informal and formal competitive sealed bids, requests for proposals, and requests for statement of qualifications. • Reconciles, ensures accuracy, and updates regularly submitted reports as needed. • Assists with contract management, ensuring copies and signatures on all contracts are kept and organized. • Coordinate and conduct research to identify grant resources, including, but not limited to, federal, state, and the City’s funding needs and priorities in all departments within the City of Manor. • Coordinate all grant proposal writing services associated with the completion of grant applications on behalf of the City of Manor. • Prepare, produce, and submit grant applications to the Grant Advisory Board and City Council. • Adhere to all grant policies, processes, and procedures while maintaining the integrity of the City of Manor Personnel Policies and Procedures regarding any personnel, payroll, and associated guidelines. • Performs related work as assigned.

Minimum Qualifications

Education/Experience Required: • High School diploma/GED required. • Education requirements include a bachelor’s degree or equivalent in purchasing, public or business administration, accounting, or a related field. • Two (2) years of experience in administrative work, preferably in an accounting department or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position. • Must obtain the Basic Texas Purchaser Course within 6 months of employment