Senior Executive Assistant at Massachusetts Port Authority
Massachusetts Port Authority · Boston, United States Of America · Onsite
- Professional
- Office in Boston
About the Department
The Massachusetts Port Authority is Going Above and Beyond™ for your career. We are a dynamic organization that connects people and businesses to the global community by air, land, and sea. Our employees are essential in moving planes, cargo, and cruise ships safely, efficiently, and sustainably. We are an economic engine, managing real estate assets where people live, work, and play. Together, the properties we own and operate generate $20 billion for the region’s economy.
Massport’s Boston Logan International Airport (BOS) serves as a vibrant gateway to New England and beyond, seamlessly connecting global travelers and ensuring the satisfaction of millions. Driven by a steadfast commitment to safety and security, environmental stewardship, convenience, and exceptional customer service, we take pride in fostering meaningful connections between people, cultures, and opportunities. Through innovative collaboration, embracing sustainability, and serving as an economic catalyst for our communities, we cultivate a thriving and welcoming hub that fuels the growth and prosperity of our region.
Position Duties
As a Senior Executive Assistant, you are a highly organized and detail-oriented professional who manages multiple priorities with efficiency and discretion. You communicate confidently and build strong relationships with diverse stakeholders while handling sensitive information with the utmost confidentiality. Proactive and resourceful, you anticipate needs and solve problems calmly, delivering exceptional support and seamless coordination to keep leadership and operations running smoothly.
What you will do:
- Manage complex administrative functions, including calendar coordination, meeting and event planning, travel arrangements, and the secure handling of confidential information.
- Serve as the liaison between directors and key stakeholders, drafting correspondence and ensuring effective and timely communication.
- Oversee office operations, including procurement of supplies, coordination of conference room schedules, management of catering services, and processing of purchase requisitions.
- Deliver exemplary customer service by providing accurate airport information, addressing inquiries and concerns with professionalism, managing security badge processes, and welcoming visitors.
Minimum Qualifications
- Associate’s degree or equivalent professional experience.
- 3-5 years of office administration experience in a business environment.
- Proficient in Microsoft Word, PowerPoint, Excel, and database applications.
- Experience with PeopleSoft or similar enterprise software preferred.
*Click here for detailed job description
Other Qualifications
Collaboration with colleagues at all levels of leadership from all different disciplines, from Aviation to Maritime and beyond. Every day is different at Massport and the breadth of our impact on the Massachusetts region through our facilities provides many opportunities for our employees to grow, learn, and explore the many areas of our business. Our business is all about connecting. We support and take pride in the employees that make those connections possible each and every day.
What we believe in:
Work/life balance | Supporting the people and businesses of New England |
| A supportive and inclusive culture | Achieving results and having positive impact |
| Opportunities for growth | Being good neighbors in the communities we serve |
| Providing safe, healthy, and secure work environment | Protecting the environment |
*Click here for information on our comprehensive compensation and benefits packages.
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