Program Project Coordinator Sr - IT Contracts Development Coordinator at Broward County, FL
Broward County, FL · Plantation, United States Of America · Onsite
- Senior
- Office in Plantation
About the Department
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The position is fully on premises, no remote or hybrid available.
Benefits of Broward County Employment
High-Deductible Health Plan - bi-weekly premiums:
Single $10.90 / Family $80.79
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan - bi-weekly premiums:
Single $82.58 / Family $286.79
Florida Retirement System (FRS) - Pension or Investment Plan
457 Deferred Compensation employee match
Eleven (11) paid holidays each year
Vacation (Paid Time Off) = 2 weeks per year
Up to 40 hours of Job Basis Leave for eligible positions
Tuition Reimbursement (Up to 2K annually)
Paid Parental Leave
This position is responsible for assisting with writing and preparing Information Technology (IT) contract documentation for new contracts, contract renewals, master agreement revisions and amendments of existing contracts for IT goods and services (i.e. equipment, software licenses, maintenance services, materials, supplies, or products).
General Description
Administers large-scale programs and/or projects that have County-wide impact.
Works independently, under limited supervision, reporting major activities through periodic meetings.
Additional responsibilities include:
• Coordinate and assist with development of documents/exhibits such as Statements of Work (SOWs) with input from County Attorney, Purchasing, Project Managers (PMs), Subject Matter Experts (SMEs), and vendors, as well as collaborating with internal staff and other departments.
• Provide Contracts leadership and support to SMEs and PMs within various County agencies on developing the Statements of Work (SOWs) and other contract documents.
• Assist with proposal activities; including developing, organizing and conducting reviews and meetings for SOWs and Requests for Proposals (RFPs).
• Assist with developments of Sole Source, Only Reasonable Source, and other procurement request documents as needed.
• Work with County agency SMEs and testers to verify that Final Acceptance Testing has been performed according to specifics outlined in the contract agreement.
• Act as contract liaison between County agency and their corresponding vendor, including participation in contract negotiations and contract changes.
• Serves as ETS Agenda Coordinator.
• Review and prepare agenda items for Board approval and meetings.
• Assist and act as backup to the IT Contracts Administrator with review of contract licenses, insurance, vendor management, and other related tasks.
• Other duties as assigned.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business or public administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires four (4) years of experience in a staff or administrative capacity managing special projects, programs or business operations in the area of Information Technology Contract Development and Documentation of new contracts or closely related experience.
Special Certifications and Licenses Required
Possess and maintain a valid Florida Class E Driver's License based on area of assignment.
Preferences
-Certified Professional Contracts Manager (CPCM)
-Certificate in Paralegal studies or Certified Legal Assistant (CLA)
-Experience in the development of IT Statements of Work (SOWs)
-Government Procurement experience
-Superior writing, analytical, and communication skills
-Information Technology industry work experience
Position Duties
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services on a large scale with County-wide impact; facilitates inclusion, prepares reports, and analyzes and interprets data.
Coordinates and manages all aspects of a program or project which has operational responsibility of a major scope, a large-sized budget and provides a critical County service.
Assists Director and Agency Leadership by researching issues, creating memorandums, policies, procedures, reports, etc. and monitors/advises on staff compliance with policy and procedures.
Conducts special research in conjunction with a project/program, analyzes data, and makes recommendations based upon research.
Identifies and understands agency/business needs, contractual business requirements, and regulations governing local, state and other requirements, confidentiality obligations, warranties, liabilities, indemnification, termination clauses, breach, and remedies.
Communicates business risks to project manager, senior/executive management, and approving authority for assessment and approval, while focusing on comprehending client-agencies' needs and business processes.
Coordinates with state and local agency partners on projects and programs, community outreach, media relations and regional and various services; may assist with press releases and responses to media.
Advises and assists the Department and Division Directors on all operational and technical matters related to the section(s) or function(s) assigned.
Defines agency goals and objectives, develops and recommends policies and operating procedures.
Administers internal/external communications and public outreach activities for Division; manages and coordinates outreach efforts with other County divisions as well as other local and state governments, and partnering agencies.
Prepares Commission agendas, including editing, posting and planning.
Provides assistance and training of agency staff and contracted services providers. May oversee the Agency's training program; schedules and/or delivers training and outreach opportunities for employees and the vendor community respectively.
Plans, organizes and implements a compliance and monitoring program, conducts contract central audits, field documentation reviews, investigations or management studies.
Performs related work as assigned.
Minimum Qualifications
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Typically performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. May vary by work location.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Varies by work location.
Other Qualifications
Competencies
- Manages Complexity
- Decision Quality
- Strategic Mindset
- Plans and Aligns
- Communicates Effectively
- Situational Adaptability
County Core Values
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
