PMO Analyst at Vistex

Vistex PMO Analyst will be responsible for developing and maintaining PMO processes and procedures Responsible for administrative functions of the PMO including document management, tool administration, and ensuring quality and accuracy of information on project portfolio. (Ie. compliance with processes, project execution, project closure and archiving of project documents).   Create, distribute and maintain standard project/contract templates. Support financial controls and project budgeting for all projects.   Assist senior members of the PMO with facilitating and coordinating project activities including project reviews, schedules, analysis and tracking.   Maintain and support knowledge management software (SharePoint).

Essential Duties and Responsibilities:

• Driving successful projects by providing guidance and support to project teams while ensuring alignment with organizational goals and priorities.
• Support the day-to-day management of all program delivery aspects, ensuring strong project control, governance, and reporting standards are implemented/maintained.
• Support stakeholder communication by informing all stakeholders of significant changes and updates.
• Track and update project financial dashboards, identify opportunities for continuous improvement, and implement process stabilization measures
• CRs tracking & management. Ensuring CRs are deployed as per the plan
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately.
• Demand management and resourcing, onboarding and offboarding activities, and optimizing resource utilization. Completing the access provisioning and adding to DLs promptly for new joiners.
• Effort tracking against SoWs, Initiating, tracking & updating SoWs
• Ensure that all artefacts the program delivers meet the required quality standards.
• Maintaining and monitoring project plans, schedules, work hours, budgets, and expenditures.
• Stakeholder mapping and analysis
• Chair and facilitate meetings where appropriate and distribute minutes to all stakeholders
• Preparing MIS reports and Status reports, monthly newsletters, and decks
• Facilitating team collaboration and communication
• Escalating issues to Leadership promptly
• Budgeting and Forecasting

About us: The Vistex platform helps businesses finally get control of all their different promotions, rebates, SPAs, discounts, and other incentives. With so many programs across so many partner relationships, it can be impossible to see where all the money is going, let alone how much difference it’s actually making to revenue. With Vistex, business leaders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar they spend really is driving more growth, not just more costs. It’s why global enterprises ranging from Coca-Cola to Sony to Grainger rely on Vistex every day. Vistex | Now it all adds up. ™