Office Specialist I at Property Management

JOB OVERVIEW:

Under immediate supervision of the Building Official or another person as assigned by Weber County, performs routine clerical work.

ESSENTIAL FUNCTIONS:

Performs administrative and organizational office tasks to support a smooth operation and assist other staff members. The duties include answering phones, filing documents, data entry, scheduling appointments, managing email, and serving as the first point of contact for clients or customers

Fills in data on standard office forms; makes postings to various records; collates and assembles materials according to established methods and procedures.

Performs receptionist duties and provides information of a general nature or refers others to appropriate staff members.

Operates simple office equipment requiring no special training.

Other duties as assigned.

Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class.

SUPERVISORY RESPONSIBILITIES:

None

EDUCATION/EXPERIENCE:

Education: High school diploma or equivalent, or any equivalent combination of education and experience.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA):

Knowledge: Some knowledge of modern office practices and procedures.

Skills: Skill in typing at 40 wpm.

Abilities: Ability to perform routine and detailed clerical and typing duties. Ability to make simple mathematical computations. Ability to follow written and verbal instructions. Ability to establish and maintain effective working relationships with employees, other departments and the general public.

YOUR SPECIAL QUALIFICATIONS:

Due to the nature of this position, the successful candidate may be required to complete a pre-employment background check prior to starting the position.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.