Police Records Supervisor at City of Marysville, WA

About the Department

Apply by 9/15/25 for first review.

Under the direction of the Police Administrative Services Manager, assists in the planning, implementation and supervision of the overall operations of the Police Records unit including responsibility for supervision, training, evaluation, and development of Records and Property/Evidence staff.  Supervises accounting functions, records procedures, development of and updates to manuals and procedures. Supervisory responsibilities of the Police Records staff (including Property/Evidence staff if assigned), includes ensuring industry best practices are implemented and current state/federal legislative changes are implemented, and requirements are met.

This is a supervisory position whose work requires the application of professional knowledge and expertise as well as established guidelines and alternatives to determine facts, analyze problems, and make decisions without immediate review; incumbents may respond to sensitive and complicated inquiries or problems related to departmental programs or policies.

Position Duties

Other duties may be assigned as needed.

1. Supervises assigned staff, including assigning tasks, providing appropriate training, reviewing employees’ work processes and products, counseling employees, setting work schedules consistent with CBA, reviewing and approving time sheets, administering labor agreements, and responding to grievances; assists the Manager in the interviewing and hiring process for new employees. Encourages and supports staff participation in continuing education, training, and professional development opportunities.
2. Prepares and issues probationary and annual evaluations, provides feedback on areas of deficiency, applies corrective action, leads goal setting, and completes routine check-ins with employees. Administers ongoing performance management. May recommend and issue appropriate level of discipline when warranted (e.g., coaching, verbal warning, written warning). May hold Step I grievance meeting focused on resolution.
3. Serves as the agency’s Terminal Agency Coordinator (TAC) for ACCESS and is responsible for validation of entries, coordinating registration for ACCESS and NICS training, notifying the State of employment changes in ACCESS certified staff, coordinating security awareness training for applicable staff and/or contractors, and monitoring ACCESS certification expiration dates. May delegate some of the ACCESS related tasks to unit staff.
4. Assists the Manager in the development of procedures, training and reviewing the work of staff in the operation of the New World, LERMS, and other job-related software applications.
5. Ensures compliance with a variety of laws and regulations related to the maintenance, retention, and release of police records and information.
6. Serves as the agency’s Property Room Manager (if assigned) as defined by MPD Policy, overseeing and supervising the Property/Evidence staff and function.
7. Ensures financial accountability for the Records and Evidence units; responsible for the collections and accounting functions associated with Records., 
8. Assists the Manager in the preparation, maintenance, and distribution of a variety of reports, records, and other documents related to the division’s records activities.
9. Assists the Manager in providing directions and answering more difficult or complex operations questions regarding records procedures. 
10. Resolves operational or interpersonal conflicts with the public and/or employees.
11. Assists the manager with the preparation and administration of the division’s budget, including monitoring and coding expenditures and forecasting staffing, equipment, materials, and supply needs for annual operations. Orders appropriate supplies and equipment.
12. Performs special projects and related work as assigned.
13. Responsible for the creation and maintenance of the training program for new employees.

Minimum Qualifications

A combination of the experience, education, and training listed below, which provides an equivalent background to perform the work of this position.

Experience:  

• Three years of experience in police operations or police records including experience in National Incident-Based Reporting System (NIBRS) and Records Management Systems.
• Supervisory or lead worker experience preferred.

Education and Training:

Licenses or Certificates:

• Must possess, or have the ability to possess within one month of hire date, a Washington State Driver’s License. 
• Must possess, or have the ability to possess within six months of hire date, Washington State Access certification. 
• Must possess, or have the ability to possess within six months of hire date, first aid and CPR certifications.

Other:

• Must be able to successfully pass an extensive background check including a polygraph exam.
• Must be at least eighteen years of age.
• Must not have been convicted of a felony offense.

Other Qualifications

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.   The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.  The employee must frequently lift up to 10 pounds; and occasionally lift and/or move 10 to 20 pounds.  Specific vision abilities required by this job include color vision, close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

This position works in an office, and the noise level in the work environment is usually low to moderate. 

Work is performed mainly during City office hours but will require work outside of normal business hours to perform supervisory duties such as overseeing the work process or training of records staff or to attend meetings.  

This position description generally describes the principal functions of the position and the level of knowledge and skills typically required.  It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.