Payroll Supervisor at Turning Point Community Programs

ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

 Ensures payroll is processed timely and accurately; develops best practices to improve efficiency of payroll processes.

 Oversees employee payroll accounting, transactions, and reporting activities.

 Assists in payroll calculations, deductions, insurance coverage, wage garnishments, tax filings, and child support in alignment with local, state, and federal law.

 Maintains employee payroll records up-to-date and accurate.

 Prepares employee wage summaries of earnings, taxes, deductions, leaves, retirement savings and benefits.

 Addresses payroll related queries and requests from employees.

 Reviews and recommends improvements to existing payroll procedures.

 Analyzes payroll problems and provide appropriate resolutions.

 Follows and enforces federal, state, and local laws.

 Coordinates with DPO to carry out payroll processing.  Assists in audit operations and implement audit recommendations.

 Supervises payroll staff, including responsibility for planning, training, organizing workflow, coordinating, and performance evaluation.

 Prepares government reports, quarterly tax reports, W2’s and related year end reports.

 Provides payroll training to new employees and managers.

 Performs other duties, as assigned.

QUALIFICATIONS MINIMUM:

A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from an accredited college or university with a bachelor’s degree in a related field and three (3) years of experience performing a wide variety of accounting and/or bookkeeping, functions, with emphasis in payroll and payroll procedures. In addition, at least three (3) years of supervisory experience.

Note: Work experience, on a year-by-year, may be used to qualify in lieu of the education requirements.

Schedule: 8:30 am to 5:00 pm

Compensation: $32.00 to $34.00

LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS

 California driver’s license & current vehicle insurance/registration if driving; and,

 Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles

KNOWLEDGE AND ABILITIES Knowledge Of

 Accounting and bookkeeping, including C/D, C/R, A/P, A/R, and reconciliation processes.

 Theory, principles, practices of administration.

 TPCP procedures, rules and regulations, and related documents governing Payroll.

 TPCP PO policies and procedures and labor code provisions.

 TPCP organization, operations, policies, and mission.

 Research methods and data analysis techniques.

 Principles and practices of sound business communication.

 Standard business software, including word processing and spreadsheet programs.

 Principles and practices of effective management and supervision.

Ability To

 Maintain well organized financial records.

 Communicate effectively orally and in writing.

 Use a computer proficiently.

 Operate a 10-key adding machine.

 Develop and maintain effective working relationships.

 Meet and work with a wide variety of people.

 Work effectively under pressure and with distractions.

 Organize time, workload, and materials. SKILLS  Accounting

 Payroll

 Supervising

 Audits  Training staff

 Preparing reports

 Decision-making

 Self-discipline

 Organization

 Communication

 Stress-management

 Conflict-management

 Teamwork

MENTAL AND PHYSICAL DEMANDS The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental Demands While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math and mathematical skills; perform highly detailed work under intensive deadlines on multiple, concurrent tasks; work with constant interruptions, and interact with TPCP management, administrators, staff, applicants, representatives of external agencies and others encountered in the course of work.

Essential Physical Functions The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands While performing the duties of this class, an employee is regularly required to sit; talk or hear, both in person, and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to walk and stand and lift up to ten pounds. Additionally, specific vision abilities required by this job include close vision and the ability to adjust focus.

Move around occasionally, stand occasionally, sit frequently, twist at waist or neck occasionally, twist at neck occasionally, use fine finger manipulation frequently, use simple grasping occasionally, use power grasping seldom, reach with either hand occasionally, reach above shoulder height seldom, reach at shoulder height occasionally, lift less than 10 pounds occasionally and more than 10 pounds seldom, carry any weight over 10 feet seldom, bend at waist seldom, travel occasionally. There are no unusual conditions. Typically, the noise level in the work environment is moderate.