RECORDING SPECIALIST at County of Thurston

The salary for this position is: $4,033.00 - $5,364.00 monthly.
 

The Thurston County Auditor's Licensing & Recording Division is seeking a professional, highly motivated, and dependable candidate for the position of Recording Specialist to join our hard-working team. This is an exciting opportunity for those with outstanding customer service skills, effective at communicating, and possess acute attention to detail, seeking to begin their career in document recording, work in a great environment, and receive excellent benefits. In this role you will serve as the customer service representative for the County Auditor's recording functions and be responsible for document recording, indexing, records research and retrieval, archiving and preservation, and related recording functions for residents of Thurston County. This position issues and maintains marriage applications and certificates for Thurston County, receives, enters and balances daily deposits, engages in significant public contact requiring effective communication and service to the customers, and provides passport services.

Essential functions may include, but are not limited to, the following:

• Provide responsive and accurate customer service while maintaining professionalism under pressure, and handling stressful situations with discretion and sensitivity. Communicate clearly and consistently with customers whether in-person, on the phone or via email. Initiate and respond to correspondence as necessary. 
• Review documents and maps to determine if the documentation submitted meets all statutory requirements to complete the transaction.
• Record documents in the County's computer-based recording system.  Enter data from recorded documents into County's recording database and verify information for accuracy.  Ensure clarity and legibility of image when scanned into recording system.   Assist title companies, attorneys, government offices, and public with records research and retrieval from computer-based recording system, microfiche and archives.
• Receive, verify, process and/or issue a variety of documents including: document recordings, maps, copy requests, marriage licenses, domestic partnership registrations, process server registrations, animal licenses, passport applications and collect appropriate fees.
• Perform and certify UCC (Uniform Commercial Code) searches as required by statute. 
• Sort and examine incoming mail for compliance with statutes and required fees, and process accordingly.
• Balance cash drawer daily, prepare daily deposits for the County Treasurer, and request and compile routine reports from the County's computer-based recording system.
• Accept lawsuits on behalf of Thurston County.
• Work independently and as part of a team.  May provide training to employees as necessary.
• Maintain regular, predictable and punctual attendance during regularly scheduled work hours at assigned worksite.
• Review and accept Passport applications.
• Perform other duties as assigned.

To view the full job classification, click here: Recording Specialist

WORKING CONDITIONS: 

• Work Environment – Professional, fast paced, team-oriented office setting in Olympia, Washington, primarily sitting at a customer service workstation
• Schedule – Monday thru Friday, 7:50 a.m. – 4:50 p.m.
• Travel Requirements - Occasional travel may be required to meetings, trainings, or conferences.
• Customer Interactions - Daily frequent interactions in-person, via phone, and e-mail with the public, title companies, real estate agents and attorneys, surveyors, eRecording vendors, and Thurston County staff.

WHO WE ARE:
The Thurston County Auditor's Licensing & Recording Division takes enormous pride in providing excellent customer service. To achieve that, we emphasis effective communication, cohesive and supportive teamwork, while maintaining the highest levels of integrity. 

We focus on long term career development through our Licensing & Recording Specialist Career Ladder. On-the-job training will be provided to selected employees in the Licensing and Recording Specialist series. The successful candidate(s) will be the employee(s) having the highest proficiency, skills and readiness for advancement. These employees will be compensated for performing duties at the higher classification during the training period. Upon successful completion of the program, the employee shall be reclassified into the higher-level job classification and retain the increase in pay. The career ladder opportunity for the Licensing and Recording Specialist II will only be available to employees in the Licensing Specialist or Recording Specialist job classifications. Only employees in the Licensing and Recording Specialist II job classification are eligible to apply for the Licensing and Recording Specialist III. A complete description of the Licensing and Recording Specialist career ladder can be found in the AFSCME Local 618-CO and Thurston County Collective Bargaining Agreement.

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person's talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage

WHAT WE OFFER OUR EMPLOYEES: 

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals' lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit Thurston County Employee Benefit Plans for more information.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.
• Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
• Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program

Why you'll love it here: Thurston County is located between Seattle and Portland in Western Washington's South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer's markets, kids' activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com.

Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.

QUALIFICATIONS: 

• High School Diploma or GED plus business coursework. 
• One (1) year of general office experience with significant public contact and financial accountability.   
• Ability to use a personal computer, software packages and mainframe database systems to successfully perform the duties of the position. 
• Must be able and willing to work a varying work schedule when required. 
• Must pass background check.

DESIRED SKILLS:

• One (1) year of office experience in a title company, real estate company or banking industry.
• Ability to type 50 wpm and operate a 10-key adding machine. 
• Knowledge of State and County statutes/ordinances regarding document recording, surveys, plats, and marriage licenses.
• Knowledge of documents regarding the transfer and registry of real property.
• Ability to prepare and maintain accurate clerical and financial records.
• Basic knowledge of computers, programs and applications, and ability to operate office equipment.
• Ability to communicate effectively, both orally and in writing.
• Ability to create and maintain good public relations.
• Ability to prioritize and perform multiple tasks concurrently.
• Ability to work independently and make appropriate decisions regarding work methods.
• Ability to process and account for money.
• Understanding of inventory control techniques and cash management process.

OTHER RELATED RECRUITMENT INFORMATION:
Questions about this recruitment? Please contact: Jared Krause, Licensing & Recording Manager at 360.754.4661 or [email protected] 

This position is:

• Represented by a union
• Eligible for benefits
• Eligible for overtime under the Fair Labor Standards Act (FLSA)
   

Items requested for consideration:

• Application
• Resume
• Letter of Interest

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County's Human Resources, at (360) 786-5498. Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-800-833-6388) to connect with Washington Relay.