A/P Specialist at Williams Homes, Inc.

Description

Williams Homes is a privately held homebuilder based in Southern California. Williams Homes was founded in 1997 and built on the principles of integrity, trust, and partnership. Over the past 10+ years Williams Homes has been consistently entering new markets such as Central Coast, CA, Montana, Idaho, Texas and this year Sacramento, CA and the High Desert, CA. An advantage of being a nimble and entrepreneurial family-owned company with our size and resources is that we can be in various markets. It’s Williams Homes love for building that has resulted in the successful creation and delivery of numerous homes and new home communities, while making the American dream a reality.

We believe that home building is and always will be a fundamentally great business. Lance and Sadie Williams are committed to the long-term success of the company and to the employees. The most important assets in our company are the people that come to work at Williams Homes every day. Williams Homes has a culture where WE ARE Williams Homes and work as a united team.  We celebrate successes together and we work thru losses together.  Becoming a Williams Homes employee, means becoming a Williams Homes family member.

Williams Homes is currently building near the ocean, in wine country, in the mountains, and in all places beautiful. Come join the Williams Homes family and help us build the American dream near you.

THIS A/P SPECIALIST POSITION IS LOCATED IN OUR SANTA CLARITA, CA HEADQUARTERS OFFICE.  THIS IS NOT A REMOTE POSITION.

SUMMARY/OBJECTIVE:

The A/P Specialist will participate in the full-cycle accounts payable process which includes reviewing, entering, and issuing payments in a timely and accurate manner to subcontractors for work done at assigned projects.  

ESSENTIAL JOB DUTIES:

• The A/P Specialist assists in reconciliation of vendor accounts to resolve discrepancies promptly.
• Maintain accurate coding of project expenses and adherence to company budgets.
• Review project and corporate invoices for accuracy and necessary documentation. Enter invoices into Newstar Enterprise (ERP system) and acquire necessary approvals prior to payment. Issue checks immediately upon funding and approval. 
• Assist with preparing checks, electronic payments, and expense reimbursements.
• Review and reconcile monthly T&E workflow reports. 
• Compile invoices and scan for bank draws as needed. Maintain files on SharePoint. 
• Review company FedEx account/billing. Use Excel spreadsheets to break down costs per project. Enter each project cost into Newstar and issue payment. Notify management of anything odd or any excessive spending. 
• Maintain project files for all original invoices, releases, etc. 
• Monitor A/P aging and follow up with Purchasing on status of A/P items over 90 days as well as vendor chargebacks.
• Assist the Accounting team with special projects/research as needed.
• Supports A/P Clerk, when necessary, with incoming checks received, deposits to appropriate bank accounts with the proper cost code and description. Maintain tracking file of deposits. 
• Supports A/P Clerk, when necessary, with monitoring A/P and personal email inboxes, responding to inquiries or forwarding to the appropriate parties.

Requirements

EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES: A/P SPECIALIST

• High School Diploma, required. Associate’s degree, preferred.
• 1-2 years prior Accounts Payable experience required, construction field preferred.
• Proficient knowledge in MS Office Suite, Adobe, DocuSign, and Accounting software. Ability to learn company ERP system. 
• Detail-oriented with a focus on accuracy and efficiency.
• Good listening skills, self-motivated, and team-friendly attitude.
• Ability to work collaboratively and build strong working relationships with internal and external customers.
• The A/P Specialist role requires the ability to work while functioning under the pressure of problem solving and managing time sensitive deadlines.

DISCLAIMER: Please note this job description is not designed to be a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee may be asked to perform other duties as assigned. Williams Homes is an Equal Opportunity Employer.

Williams Homes, Inc. is not accepting unsolicited assistance from search/recruiting firms for this position. Please, no phone calls or emails. All submissions by search/recruiting firms to any employee at Williams Homes whether via email, Internet, phone call, or any form and/or method without a valid written agreement in place for this position will be deemed the sole property of Williams Homes. No fees will be paid in the event the candidate is hired by Williams Homes as a result of the referral.