Accounts Payable Specialist I at One Workplace

We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 70 years, we haven’t forgotten who we are, and we’ve never stopped changing. From big city skyscrapers to the west coast's premier universities and medical facilities, we design insightful work spaces with the latest technology to provide our clients an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it is time to expand our team.  

One Workplace is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Compensation range: $26.50 - $29/hour

Location: Santa Clara, California (Hybrid, 3 days a week in office)

Benefits:

• 15 days of PTO
• 9 Paid holidays
• Medical/Dental/Vision Insurance
• 401k + Employer Match
• Paid Parental Leave
• Wellness App with reimbursement of up to $500 per year
• Profit Sharing

Overview/Position Summary

Process a high volume of daily Accounts Payable invoices and twice weekly check runs. Assist vendors with issues, reports, and filings. Collaborate with the Finance Team on audits, compliance and meeting fiscal deadlines.

Responsibilities:

• Process a high volume of Accounts Payable invoices (1,500 – 3,000 per month)
• Process Payment Requests, Vendor Deposit Request and Credit Card Statements
• Review all invoices for appropriate documentation and approval prior to payment.
• Work with both internal and external customers to resolve issues in a professional and timely manner.
• Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies.
• Maintain files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices.
• Assist with twice weekly Payment Runs (checks, ACH, wires, AMEX)
• Monitor and reconcile Accounts Payable aging and Vendor Deposit Report
• Maintains accurate Accounts Payable records and files to ensure compliance with IRS rules.
• Assists with annual audit and PBC’s, as well as month end closing.
• Assists with preparing annual filing of 1099s for vendors and partners.
• Assists in maintaining appropriate process documentation for the full cycle Accounts Payables process.
• Assists with other projects as needed.

Qualifications:

Education/Experience

• Associates Arts degree, with courses in accounting preferred
• 2 – 3 years’ experience in an Accounts Payable role

Knowledge/Skills/Abilities

• Thorough knowledge of applicable accounts payable/general ledger systems and procedures and financial chart of accounts
• Proficient in Excel and Word, 10-key by touch, strong typing skills and ability to learn internal systems
• Must be self-motivated with ability to work independently and with a team in a fast paced, high volume environment
• Requires understanding of general business practices
• Must be an effective problem solver and have ability to make decisions
• High attention to detail, accuracy and timeliness required
• Effective written and verbal communication skills