Data Manager at Chapel Hill-Carrboro City Schools

Chapel Hill- Carrboro City Schools

Job Description

Job Title: Data Manager

Salary Schedule: Classified; CHCCS Salary Page

Reports To: School Principal 

Salary Grade: 105

Work Location:

FLSA Status: Nonexempt

Work Schedule: 12 Month

Position Summary

The goal of the Data Manager is to provide dedicated, first-line technical and computer support for the school staff using Power School and any associated modules.

Essential Duties

• Maintain and utilize the web-based student information system

• Provide the first line of support for all school staff using eSIS and the teacher grade book program (TAM)

• Provide information and/or training to school staff on the use of eSIS and its associated modules

• Summarize and analyze information for district administrators and State Department of Public Instruction (SDPI) representatives from standard reports with data gathered from various sources

• Maintain a working knowledge of student accounting procedures and regulations, source data, and the functionality of electronic student files

• Prepare customized reports and databases for local school needs

• Verify and edit student information as needed, including records on attendance, grades, medical history, discipline, course schedules, Career Path accountability, and vocational programs

• Coordinate user security within PowerSchool

• Assist school administrators with scheduling students for courses

• Maintain data for the Uniform Education Reporting System (UERS) reporting areas

• Verify the monthly Enrollment/Attendance reports (PMR) generated for SDPI

• Send correspondence to parents to advise them of excessive absences according to established policies and procedures

• Maintain student testing information for the state-supported ABC program

• Maintain records of student withdrawals, including reasons for withdrawal and students’ future plans, and prepare periodic statistical reports (Drop Out Report)

• Maintain exceptional student information

• Maintain data for academics and attendance to support the NC State Automated Drivers License program

• Configure and maintain phone dialers that interface with PowerSchool

• Attend conferences and training sessions to develop and maintain a knowledge base of database management and PowerSchool

• Perform related duties as assigned by school principal

• Maintain compliance with all company policies and procedures 

Education/Experience Requirements

• Associate’s Degree in a computer-related field or administrative office support preferred

• Excellent communication and decision-making skills with the ability to communicate to a wide variety of groups

• Minimum two years of experience with data entry

• Minimum of one year experience in data management or the equivalent of experience with a computer system that requires knowledge of editing and completing source data

   

  • An appropriate certification from the NC Association of Educational Office Professionals (Computer PSP certificate) may be sufficient

• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards

• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Disclosure

This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary.  Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion.  Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Approved By: _____________________                                         Date Created/Revised: 1/11/2024