AP Specialist, Inventory (Miami, FL OR Medellin, Colombia) at Associated Energy Group, LLC (AEG Fuels)

Company Description:

Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company.  The company’s core business is the marketing and financing of fuel supply and logistics solutions for the world’s largest airlines, militaries, and corporate operators.

AEG Fuels serves its clients through a network of longstanding relationships with subcontracted parties around the world.  Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel’s aggregate volume within a network of over 3,000 airports as well as the company’s specialized expertise in delivering products safely and on-time.

AEG Fuels is dedicated to providing comprehensive support and unparalleled 24/7 service around the world. 30 different nationalities are represented on AEG’s team and with offices in Miami, Houston, Toluca, Medellin, Sao Paolo, London, Dubai, Singapore and Shanghai the company combines a global presence with a local touch.

AEG Core Values:

• Excellence & Teamwork
• Entrepreneurship & Innovation
• Respect & Trust
• Always Do What’s Right

Position Description:

We are seeking a detail-oriented and motivated AP Inventory Specialist to join our accounting team and play a key role in supporting the company’s accounts payable operations specifically pertaining to inventories/inventory locations.

Responsibilities:

• Process accounts payable invoices for inventory purchases, ensuring accuracy and compliance with company policies.
• Match purchase orders, receiving documents, and vendor invoices to verify pricing and quantities.
• Monitor daily fuel inventory transactions and reconcile discrepancies between system records and supplier statements.
• Collaborate with Procurement and Operations to resolve pricing, billing, or inventory-related issues.
• Prepare reconciliations of fuel inventory accounts, ensuring accurate reporting in the general ledger.
• Assist with month-end close activities, including accruals and journal entries related to inventory.
• Maintain strong relationships with vendors and internal stakeholders to support timely payments and issue resolution.
• Identify opportunities to improve processes, streamline workflows, and enhance reporting accuracy.

Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field (preferred) or equivalent work experience.
• 2+ years of experience in Accounts Payable, Inventory Accounting, or related finance role.
• Strong understanding of inventory processes, three-way matching, and reconciliations.
• Proficiency with Microsoft Excel and ERP/accounting systems (NetSuite, SAP, or similar).
• Strong attention to detail, organizational skills, and ability to meet deadlines in a fast-paced environment.
• Excellent communication and problem-solving skills.
• Bachelor’s degree in Accounting, Finance, or related field (preferred)