Accounts Payable Specialist at Men's Health Foundation

We seek team members who embrace and champion diversity, as our work within the LGBTQ+ community promotes positive sexuality and inclusivity. Candidates should be comfortable with exposure to imagery, events, and materials that reflect our culture of acceptance and expression, ensuring alignment with our values.

Essential Functions and Responsibilities 

• Code items such as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Handles all vendor correspondence via phone or email.
• Prepares non-inventory purchase order requisitions.
• Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Prepares batch check runs, wire transfers, and ACH transactions.
• Assists with monthly status reports, and monthly closings.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Performs other duties as required to support Accounting Department.
• Review all invoices for appropriate documentation and approval prior to payment.
• Sort and distribute incoming mail.
• Process 3 way P.O. matching invoices, up to 100 plus line items.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests.
• Audit and process credit card bills.
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
• 1099 maintenance.
• Respond to all vendor inquiries.
• Reconcile vendor statements, research and correct discrepancies.
• Assist in month end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Other duties assigned, as required.

• Associate degree (A. A.) or equivalent from two-year college or technical school;
• Two to three years related experience and/or training; or equivalent combination of education and experience.
• Proficient in MS Word and Excel Software and tech savvy.