Casual Hire - Athletics Facilities Assistant Special Events Coordinator at University of Hawaii, HI

About the Department

****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title:  Casual Hire - Athletics Facilities Assistant Special Events Coordinator

Hiring Unit:  UHM Athletics

Location:  Facilities

Date Posted:  August 27, 2025

Closing date:  August 31, 2025

Full Time / Part Time:  Full time

Other Conditions:  Position is a temporary casual hire position and offers no benefits.  89 day appointment, not to exceed 40 hours/week. All positions require successful completion of a background check.

Duties and Responsibilities:

• Under the direction of the Assistant Athletics Director for Facilities and Events, the Athletics Facilities Assistant Special Events Coordinator is responsible for assisting UH hosted tournaments. The Assistant Special Events Coordinator is also responsible for assisting in any other hosting opportunities.
• Implements the tournament packets of Athletics hosted tournaments, both on and off campus, for all women’s and men’s sports but primarily for the women’s volleyball, soccer, golf, beach volleyball, basketball and softball sports.
• Assists with facilities and games management of UH home football games at Ching Complex.
• Responsible for being the liaison for visiting teams and coordinating needs during tournaments.
• Responsible for the procurement of vendors for team and individual awards for each tournament and coordinating presentation of awards.
• Responsible for communicating with all tournament staff, i.e. trainers, equipment, facilities, marketing, media relations, and ticket office and coaches during the tournaments.
• Serves as tournament manager and is present at all tournaments, both on and off campus.   
• Serves as coordinator for all outer island contests.
• Coordinates practices with visiting teams and facilities scheduling officer.
• Ensures venues are safe and that all safety policies and procedures are followed, in place, and functional prior to each event. 
• Responsible for coordination of parking permits for UHAD staff and coaches.
• Coordinates key card access system for Gym 1 and Gym 2.
• Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, in accordance with federal and state laws and University of Hawaii policies.
• Maintain a collaborative and positive working relationships with administrators, coaches, student-athletes, vendors, and other college offices, and appropriate relationships with members of the media, donors, and other individuals interested in the sports programs.
• Know, recognize, and comply with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the National Collegiate Athletic Association and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees, students or others, have occurred or will occur.
• Performs other duties as requested by the Assistant Athletics Director for Facilities and Events management.

Minimum Qualifications:

• Bachelor degree from an accredited college or university.
• One (1) year experience with events management or any equivalent combination of education and experience.
• Ability to work cooperatively and effectively with people of diverse backgrounds.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Strong oral and written communication and presentation skills. 
• Excellent organizational and time management skills.
• Ability to provide excellent customer service.
• Ability to prioritize, multi-task and meet goals in a fast-paced environment.
• Must be able to work nights, weekends, holidays as required.
• Valid First Aid/CPR/AED Certification

Desirable Qualifications:

• Experience with athletic tournament events management at the collegiate level 

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume, and 3) names of 3 professional references (include title, email and phone number) and 4) copy of certification.

Inquiries:  Sis Finau, Facilities Assistant, [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/