Administrative Assistant I (Part-Time) at City of Redding, CA

About the Department

The City of Redding is accepting applications for a part-time Administrative Assistant I position in the Code Enforcement Division of the Development Services Department. Administrative Assistants performs a wide variety of clerical and secretarial support for technical, professional and management staff as well as a wide variety of clerical accounting work involving the processing and maintenance of financial or statistical records.

The City of Redding provides an excellent benefit package including health, dental, vision, life and long term disability insurance, paid time off and a CalPERS retirement program along with a great work environment. 

Position Duties

• Prepare correspondence, notices, miscellaneous reports, including staff reports, and/or documents using basic knowledge of a personal computer and word processing software programs.
• Keep calendars, make appointments, receive people, answer and place telephone calls, handle mail and other correspondence.
• Serve as back-up secretary for Council or commissions.
• Coordinate and/or review the work of clerical support employees in lower classifications.
• Maintain department or division filing system.

Minimum Qualifications

• Knowledge of principles and practices of good office management; proper punctuation, spelling and grammatical usage
• Knowledge of various filing systems such as alpha, numerical, chronological, subject, etc.
• Knowledge of PC word processing and related software
• Knowledge of proper English language usage when communicating verbally with vendors, managers, staff and the public.
• Ability to interact effectively with the public, managers and employees; compose a variety of correspondence on routine matters
• Ability to plan, assign and direct the work of others
• Ability to prepare clear and concise reports
• Ability to maintain confidentiality and diplomacy when handling sensitive matters
• Ability to pass a typing test of 30 net wpm. Please attach a copy of the required certificate with your application. 

 Education, Experience & Special Requirements:

• Any combination of training and experience that would likely provide the required knowledge, skills, and abilities is qualifying.
• Typical education would include high school diploma, or equivalent.
• Typical experience would include three to four years of experience in a related secretarial field involving shorthand, transcription, typing, and word processing.

Other Qualifications

Examination Process: The examination process may include an oral board examination, a written examination, practical examination or any combination thereof. 

This recruitment will establish an eligibility list that may be used to fill future vacancies.

The typing requirement for this position is 30 NET words per minute. Candidates must attach a valid typing certificate, as outlined on the attachment entitled "How to Obtain a Typing Certificate" by the closing date and time.

If you are a current City of Redding Employee and took and passed the Administrative Assistant examination on or after December 2020, you are not required to retest and may retain your prior score, OR, if you prefer, you may retest to receive a new score. You will not have the option of retesting and keeping the better of the two scores. Your name may remain on the eligibility list for a period of five years before you will be required to test again, unless significant changes are made to the examination.  Either way, you must select the appropriate box on the supplemental question that asks to either "Retest" or "Retain" your previous score.

Selection Process: Final appointment is contingent upon:

• Positive past employment references
• Passing a city paid fingerprint criminal conviction check (applicants 18 and older)

The City of Redding adheres to Cal/OSHA COVID-19 requirements.

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