Assistant Utilities Director at City of Lauderhill, FL

About the Department

Under the general direction of the Director of Utilities or their designee, the position is responsible for assisting in the direction of the operations of the Utilities Department. Employees in this classification perform complex, administrative work. Position is responsible for managing the department and all administrative functions; overseeing the general water and waste water management. Work is performed with considerable independence, but is subject to the direction and review of the Director. Performs related work as required.

Position Duties

Assists the Utilities Director in the administration, direction, and supervision of all departmental activities.

Serves as Acting Director in the absence of the Utilities Director.

Develops, outlines and communicates goals and objectives.

Initializes and monitors adherence to operational policies and procedures.

Directs the preparation and maintenance of Standard Operating Procedures, agreements, resolutions, ordinances and legal documents for the Department.

Helps to coordinate activities of Department with municipal programs.

Assists in planning, coordinating and directing overall organization of the varied field operations of the Department.

Assists in overseeing the management of operations for the water and wastewater divisions.

Assists in preparing the departmental budget, requisitions and necessary materials and supplies; plans work procedures and confers with the Director concerning projects.

Coordinates services of professional consultants, as necessary.

Oversees the general department administrative duties and vehicle maintenance; manages all administrative functions, inventory, and personnel.

Attends staff, Commission, workshop, Home Owner Association and other meetings, as required, to provide information and/or facilitate requests for resources.

Initiates the culture of providing exceptional customer service to promote and maintain a positive image and a constructive team-working environment; fosters pride and professionalism in the work place and the community.

Keeps certifications updated and enrolls employees in continuing education classes.

Completes special assignments by preparing detailed reports and analysis; identifying and recommending process improvements and/or alternatives.

Reviews, revises and prepares documentation for procurement and annual purchases of commodities and contractual services and manages expenditure control, department purchasing approvals and related contracts.

Reviews and approves timesheets, check requests, invoices for payments, petty cash vouchers and reconcilement forms, payroll distribution, time cards, credit cards and reimbursement checks.

Assists in collective bargaining and labor relations.

Coordinates projects related to all aspects of Utilities that may include research, data analysis, report writing and/or presentations.

Reviews employee applications and conducts all aspects of the department hiring process.

Reviews, edits, and approves probationary and annual employee evaluations.

Complies with all department and City policies, protocols and procedures.

Performs all other duties as assigned.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Minimum Qualifications

Bachelor's Degree from an accredited College or University in Civil Engineering, Construction Management, Architecture, Public Administration or other related field; supplemented by five (5) years' experience in administration and management supervision of a municipal utilities projects’ department or other closely related function is preferred; or an equivalent combination of education, training, and experience. Diversified experience in the supervision of utilities operations preferred. Master’s degree preferred.

Special Requirements
Valid State of Florida Driver’s License
Must obtain a valid Water Distribution License within three (3) years of hire
Must obtain a valid Wastewater collection Certification within three (3) years of hire

Supplemental Questions

Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.
  
Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.

The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Veteran's Preference

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
 
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
 
Applicant Screening

Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview.  Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.

Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.

Other Qualifications

Data Utilization: Requires the ability to develop plans and programs and to make sound decisions on matters of operating policy. Requires the knowledge of various types of machinery and equipment and their related operations, knowledge of all phases of construction, knowledge of chemicals, soil conditions, plant life, fertilizers, and pesticides, knowledge of aquatic chemicals and weeds, and requires the knowledge of combustible gasoline driven engines.

Human Interaction: Requires the ability to meet and deal tactfully with the general public and to express one’s self effectively and clearly in oral and/or written form.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.

Functional Reasoning: Requires ability to apply principles and practices of organization, management and personnel administration in the operation of the department. Requires the knowledge 
of principles, methods, materials, equipment and practices of public works activities included within the scope of work.

Situational Reasoning:  Requires the ability to evaluate employee performance and to recommend effective training programs. Requires the familiarity of aquatic grants.

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials 
of light weight (5 – 10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Physical Communications: Requires the ability to talk and/or hear: (talking; expressing or exchanging ideas by means of spoken works; hearing; perceiving nature of sounds by ear).

Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery.