Assistant Director-Engineering at City of Germantown, TN

About the Department

GENERAL DEFINITION OF WORK:
Under direction of the Director of Engineering/City Engineer, provides direct support in managing the activities of the Engineering Department operations and its employees. Department operations include but are not limited to the planning, design, construction, inspection, or review thereof  all municipal infrastructure improvements, public and private, and engineering-related Capital Improvement Projects. Assist in the development of short and long-range engineering plans. Provide professional engineering advice and assistance on matters pertaining to the City’s infrastructure and internal departments.
 
The person in this position must possess a broad-based knowledge of civil engineering principles and practices as they relate to municipal operations, field surveys, reviewing plans for completeness and compliance with local, state and federal guidelines, capital improvement project management, coordination with other governmental entities, construction management and inspection, and standard methods for analysis and design of streets and municipal utilities. In addition to being technically skilled, the Assistant City Engineer must have managerial, communication and analytical abilities which can be called upon to aid in the direction of the department, to independently complete work assignments given by the City Engineer, and to provide continuity of departmental operations in the City Engineer's absence. 
ORGANIZATIONAL ACCOUNTABILITY:
 City of Germantown public servants exist, first and foremost, to protect and enhance the quality of life of those we serve; every position on the Germantown team has a shared responsibility and accountability to fulfill this purpose.  Through the constant alignment of individual actions, behaviors and performance with our organization’s values system, Germantown public servants demonstrate a steadfast commitment to our greater mission of Excellence. Every day.  As a mission-driven, values-centered organization, the expectation for senior leaders is to model ‘The Germantown Way’ at all times for those they influence and interact with daily. 

Position Duties

ESSENTIAL JOB FUNCTIONS:

1. Plan, organize and direct all activities of the Engineering Department, including the operations of the Civil Engineering Division, CIP Division, GIS Division, and Construction Inspection Division. Directly execute or support managers and supervisors in the selection of staff, assign, coordinate, review and evaluate the work of subordinates.
2. Assist the City Engineer in a variety of technical duties related to engineering analysis, planning and report writing regarding transportation and drainage inquiries, environmental reviews, and capital improvements.
3. Reviews engineering drawings, site plans and studies for various development and construction projects within the City to ensure compliance with City codes, ordinances and standards, and conformance to standard engineering principles, methods and techniques; and makes recommendations for alternative design when necessary.
4. Act as the City Engineer's liaison with contractors, consultants, and utility companies. Coordinate the work of those agencies with City activities, and assist in resolving disputes arising from those activities.
5. Act as permit agent in the issuance of permits required by City statute for the Engineering Department. Provide direct technical support to the department for permit inspections and monitoring the operational performance of permittees and their conformance with City statutes and policies established by the City Engineer.
6. Plans and manages the operations of assigned projects or programs, preparation of cost estimates, construction contract administration, inspection approval, contractor pay application and invoice approval, and evaluation. Tracks status of projects, prepares reports and updates status with City Engineer or other appropriate personnel.
7. Assist the City Engineer in the preparation and administration of Engineering Departmental budget, business plans and capital programming budgets, funding requests and grant applications, and monitor expenditures.
8. Prepares in-house engineering plans, designs, and studies for municipal projects as required.
9. Directly manage the department responsibilities for construction projects and traffic operations for compliance with approved construction plans and specifications.
10. Provide support to the City Engineer or direct response to citizen and stakeholder inquiries, complaints and concerns; gathers and analyzes data and prepares written reports and recommendations for solutions based on findings. Recommend solutions and referrals to other City departments.
11. Acting in a lead capacity, provides assistance and advice to staff. Approves final construction plans for all capital projects requiring engineering construction documents as designated by the City Engineer or in their absence.
12. Participates on various committees and commissions to provide technical engineering advice and information on an as needed basis.
13. Computes or checks for accuracy of engineering calculations as necessary for Engineering Department review and approval.
14. Provide direction and professional engineering support to technical and maintenance staff in the completion of plans, collection of field data, installation and replacement of City signs, and field inspections. 
15. Keeps records, provides reports, technical information, and approves requisitions or planned budget expenditures as appropriate for department operational initiatives.
16. Under the City Engineer’s direction, serves as liaison for department operational requirements in coordination with State and Federal agencies and neighboring communities.
17. Attends Mayor and Board of Aldermen meetings, planning commission meetings, and other sessions to provide technical assistance as needed. May represent the City in any litigation related to specific expertise.
18. Provide technical advice and support to the City Engineer and the Public Works Department regarding such matters as maintenance techniques, planning, and scheduling as related to streets and drainage, water distribution, wastewater collection and stormwater management facilities.
19. Must be punctual and timely in meeting all job performance requirements, including but not limited to, attendance and tardiness standards and work deadlines.

1. Perform related tasks as required.

Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES:

• Extensive knowledge of principles and practices of civil engineering and capital project management as applied to municipal project design, planning, and construction.
• Thorough knowledge of federal, state, and city laws, codes, ordinances, regulations and standards pertaining to municipal engineering projects.
• Skill in communicating in writing and/or in person on a one-on-one basis and before groups for the purpose of convincing, justifying, defending and settling matters involving controversial issues.
• Knowledge of construction and maintenance methods, materials and equipment employed in municipal infrastructure improvement projects.
• Knowledge of standard drafting principles as needed to prepare construction drawings.
• Skill in developing, reviewing, and modifying civil engineering plans, designs, and specifications of considerable difficulty.
• Skill in using a computer, computer hardware and software related to the areas of responsibility.
• Ability to read and interpret all types of civil engineering plans and specifications, blue prints, maps, construction plans and drawings.
• Ability to establish and maintain effective working relationships with employees, contractors, architects, skilled trades, and the general public.
• Ability to represent the City in dealing with other governmental agencies and jurisdictions, contractors, and the general public on engineering matters.
• Ability to direct professional and technical personnel to provide guidance and counseling.
• Ability to analyze complex engineering problems and recommend solutions.
• Ability to work independently, handle multiple projects and to plan, prioritize, and organize workload.
• Ability to prepare written reports, contract documentation, records of activities and correspondence.
• Ability to work cooperatively with City Boards & Commissions, city management, private firms, and the general public.
• Ability to visualize the long-range planning needs of a suburban area and to provide leadership and direction to local political officials and developers.
• Ability to think conceptually, observe and evaluate trends, analyze data, draw logical conclusions, and prepare comprehensive reports.
• Ability to plan, assign, and coordinate the work of subordinates.
• Ability to work independently and to plan and organize multiple projects and priorities.
• Physical ability to perform essential job duties.

Other Qualifications

EDUCATION AND EXPERIENCE: 

Bachelor’s degree in Civil Engineering and current license as a Professional Engineer in the State of Tennessee or the ability to receive within 3 months of hire date; Five to ten (5-10) years of responsible civil engineering experience. Preference given to those with municipal government experience and those with at least 2 years of experience in a supervisory capacity with design and management responsibilities.

WORKING CONDITIONS:

The majority of work takes place in an office or conference room environment. Some outside work is required to perform field investigations and inspections at the construction site. Work is not considered inherently dangerous but care must be taken when inspecting project sites. Occasionally required to walk over uneven surfaces, stoop, kneel, crouch or crawl. Work requires some exertion such as climbing, walking over rough surfaces and loose materials. May be required to lift up to 50 lbs. Traveling is often required to attend meetings and conferences and to perform site visits. Irregular hours are required to attend various meetings and emergency operations.

SPECIAL REQUIREMENTS:

Possess a valid Driver’s License.