Administrative Assistant at Oral Roberts University

ABOUT US

Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU.

JOB DESCRIPTION

Provides support to the Graduate School of Theology & Ministry by performing administrative secretarial duties for the Associate Dean for Academic Affairs.

RESPONSIBILITIES

• Schedules appointments, maintains Associate Dean's appointment calendar and student appointment calendar and reminds of appointments in a timely fashion. Coordinates calendar with Dean's office.
• Service to students, meeting all deadlines, phone calls, copying student documents, student files, receptionist duties, appointments with Chair and professors, syllabi, schedules, degree plan sheets, group advisement, Hooding, Graduation, faculty load/share report, supervise work done by student workers.
• Disseminates instructions from the Associate Dean to students in a diplomatic manner.
• Under guidance of the Associate Dean, performs secretarial duties and tasks required to coordinate (or manage) the academic affairs. Prepares Facility and Work Order Requests.
• Provides secretarial support to Associate Dean as needed to help with preparation for New Student Orientation, Faculty Load Report, Faculty Plenary Sessions, various committee meetings, faculty meetings, Group Advisement for Fall and Spring, and Hooding preparation. Records minutes at Curriculum Committee meetings.
• Assists with changes to the student, adjunct faculty handbooks, and reports.
• Provides secretarial assistance with course scheduling, Curriculum Committee, directed studies and thesis processing. Provides secretarial assistance with correspondence and oversees filing and other general office duties including photocopying and office mail. Assists Associate Dean with course scheduling for all semesters, Course Rotation, Curriculum Change Proposals and Course Scheduling Change Requests.
• Distributes information to professors regarding policy changes/updates.
• Gathers student information from the Banner/Vision systems as needed. Access Argos reports from the Registrar's link as needed
• Updates degree program plan sheets annually and works with the Registrar's office to ensure they are posted on Degree Works and the website.
• Serves as liaison between GSTM Academic Dean and the ORU academic catalog editor for revisions and updates; proofreads catalog proof sheets before publication.
• Updates GSTM syllabi each semester, including faculty and university required format/content revisions, ISBN #s, ePortfolio artifact information, etc. Converts all files to proper format and sends to designated person to be posted on ORU website. Attends administrative meetings as required regarding University syllabi policies. Directs professors to order textbooks and desk copies and assists with Barnes & Noble as needed. Maintains files of current syllabi.
• Assists with evaluating Advanced Standing and transfer credits for students.
• Under guidance of the Associate Dean, organizes and facilitates the GSTM hooding ceremony with assistance from staff and graduate assistants.
• Assists with setting up for new faculty i.e. office space, equipment, IT, furniture

REQUIREMENTS

Education & Experience:

• Requires a High School diploma or GED; some college coursework preferred.
• Requires four (4) years secretarial experience.

Skills & Abilities:

• Must have excellent communication (oral and written), grammar, spelling, interpersonal, and organizational skills.
• Computer skills must include competence with MS Office Products, especially Word, Excel, and Power Point
• Requires basic knowledge of Bible truths and scriptures.
• Must have the ability to timely meet deadlines while maintaining flexibility and working under pressure.
• Knowledge of internal operations of a university setting preferred.
• An ability to learn new procedures and computer software is essential.

Equal Employment Opportunity:

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.