Police Records Clerk at City of Avondale, AZ
City of Avondale, AZ · Avondale, United States Of America · Onsite
- Junior
- Office in Avondale
About the Department
We will accept the first 300 applications or applications up to the closing date, whichever comes first.
Please note that applicants who are interested in this position must attach a typing certificate with a minimum of 35 WPM with their application.
Position Duties
Enters and processes a wide variety of police records, reports, and materials. Copies, distributes, and disseminates police records to appropriate personnel or agencies as required or requested. Enters, accesses, and updates data in automated local, state, and federal computer databases to maintain a high level of integrity within these systems.
Assists the general public, departmental personnel, and representatives from other agencies in obtaining police related information in accordance with established regulations and department policy. Processes mail inquiries from the public and insurance companies requesting copies of police reports. Completes background investigation requests.
Performs entries, queries, maintenance, and dissemination of information on computerized Criminal Justice Information Systems (ACJIS/NCIC); compares information and verifies the correctness of information. Completes mandated state and federal monthly validation of all police department entries into state and federal databases.
Enters criminal and civil citations into records management system.
Reviews, accepts, and appropriately disseminates subpoenas on behalf of department personnel.
Accepts fees for police related documents. Serves as custodian of petty cash monies within the context of lobby operation hours, ensuring the security of these monies.
Acts as the front desk lobby receptionist, answering telephones, transferring calls, assisting the citizens that come to the police department, and performing other duties as assigned.
Minimum Qualifications
High School Diploma or GED equivalency is required.
One (1) year of cash/check handling experience, customer service experience, receptionist duties, data entry, or clerical experience.
Valid Arizona Driver's License at time of hire.
Must possess a typing certificate with a minimum score of 35 words per minute.
ACJIS Network Terminal Operator Certification Level A must be obtained within six months of hire.
Must be able to successfully pass a comprehensive background check, polygraph, and psychological exam.
To view the full job description and learn more about the responsibilities and qualifications, please click to view the Class Specification here.
