Sales Contract Administrator at All Departments
All Departments · Washington, United States Of America · Onsite
- Professional
- Office in Washington
The Sales Contract Administrator position requires a detail-oriented individual to maintain, administer and negotiate all aspects of the convention center license agreement process. This involves expertise in blocking space and maintaining the diary in Ungerboeck, the software system for the organization. It involves negotiating terms of the license agreement with clients and weekly meetings with the Deputy General Counsel for the final preparation of the sales department convention center license agreements. It also requires interface, support and audit of the accounts established by the Sales Managers, VP of Sales, and Event/Convention Management. In addition, the incumbent is responsible for collecting and posting all deposits and rental fees and working with the financial management division and within the financial software system on any account receivables. The incumbent reports to the VP, Sales.
Responsibilities
- Enters account information into Ungerboeck and Oracle, the Center’s software system.
- Reviews all booking entries with Sales Managers to ensure that all information is accurate and complete
- Produces a variety of reports from Ungerboeck and Oracle (i.e., revenue, tentative/definite bookings, occupancy, and available date reports).
- Reviews and performs quarterly audits of all accounts to ensure appropriate account information is current (i.e., contacts, addresses and telephone/fax numbers).
- Prepares and updates all Events DC Sales Department contracts for signature and ensures that the documentation is complete.
- Demonstrates and applies analytical skills and knowledge of sales contract policies and procedures to ensure the successful completion of the whole contract administration process.
- Assures that proper signoffs are obtained on sales contracts as required by policy.
- Proficiently administers a variety of standard and semi-complex transactions.
- Provides professional and efficient service and communication to Center clients. Interacts harmoniously with sales, finance, and contracting staff members.
- Works closely with Deputy General Counsel on contract negotiation challenges. Relays decisions to customer and works on win-win outcomes.
- Ensures the timely collection of deposits and rental fees from Center customers. Follows up regularly and periodically with customers to ensure timely resolution of problems and disputes.
- Audits sales contract accounts and provides weekly and monthly status reports.
- Takes direction from supervisor and performs other related duties and tasks as assigned.
Qualifications
- Minimum of four (4) years of office-related experience, preferably in procurement, contracting and/or paralegal activities; OR
- Bachelor of Arts or Science degree
- Any equivalent combination of experience, training, and/or education
