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Secondary School Secretary - Grade IV at North St. Paul-Maplewood-Oakdale Schools

North St. Paul-Maplewood-Oakdale Schools · Oakdale, United States Of America · Onsite

2025-08-26 14:00:00.0

$40,040.00 - $45,531.00

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Secondary School Secretary - Grade IV

JobID: 18165

Position Type:
Clerical/Grade IV Clerical

Date Posted:
8/25/2025

Location:
Tartan High School

Additional Information: Show/Hide

Closes to internal bidders on August 29, 2025 at 3:30 pm.

Position: Secondary School Secretary - Grade IV
Work Schedule: Monday-Friday, 8 hours/day
Start Date: ASAP
Pay: Starting pay is $19.25 - $21.89 per hour dependent on qualifications
Benefits: Benefits available per the clerical labor agreement which can be found online at: https://www.isd622.org/Page/310

Required Qualifications:

High school diploma or equivalent
Minimum of two years of relevant clerical experience
Strong communication (written and oral) and interpersonal skills
Strong computer skills including word processing, database, and spreadsheet programs
Skilled in organizing, prioritizing tasks, multi-tasking, and record-keeping
Self-motivated with the ability to function with minimal supervision
Ability to maintain confidentiality

Responsibilities:

Provide customer service to administration, staff, students, parents, and community members. This includes responding to telephone, fax, mail, and email requests promptly and accurately.
Type and prepare various documents for the Assistant Principal
Coordinate major events, such as the first day of school workshop and the graduation ceremony
Design and monitor weekly progress sheets, develop the agenda, and prepare referrals for special and regular education services
Coordinate homebound services with applicable staff
Coordinate announcements with staff and students
Ensure proper programming of daily bells
Collect information, prepare the weekly agenda, and maintain the spreadsheet for the student needs committee
Document and track behavioral referrals and suspensions
Prepare and forward expulsion documentation to the District Education Center for investigation and complete the report to Children’s Family and Learning
Maintain student attendance records, preparing daily dismissal lists and quarterly reports
Prepare truancy documentation for Ramsey and Washington County Attorney
Generate petitions for Community Corrections and notify the Assistant Principal of tobacco violations
Maintain the list containing book/material fines due
Update Northeast Metro with special activities taking place at the school
Coordinate the annual calendar
Schedule and coordinate school pictures
Plan and organize parent-teacher conferences
Plan, organize, and coordinate the graduation preparation process. This includes scheduling, ordering graduation attire, announcements, diplomas, the Graduation Handbook, programs, tickets, seating, licensing, insurance, set-up/take-down, and payment of expenses incurred.
Maintain a graduation budget and count, verifying and depositing graduation-related fees accordingly
Generate and submit job posting requisitions
Order office and classroom supplies
Complete print shop requisitions and coordinate the printing of correspondence such as employee handbooks, memos, teacher check-off lists, etc.
Prepare tickets for school events such as graduation and dances
Respond to emergency situations as necessary
Other related duties as assigned

Independent School District No, 622, North St. Paul-Maplewood-Oakdale, does not discriminated on the basis of sex and prohibits sex discrimination in any education program or activity.

ISD 622 is an equal opportunity employer and supports an inclusive workplace environment.

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Secondary School Secretary - Grade IV at North St. Paul-Maplewood-Oakdale Schools

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Secondary School Secretary - Grade IV at North St. Paul-Maplewood-Oakdale Schools

Additional benefits

Other home office and work from home jobs

Paraprofessional - Clark Preschool

Financial Services Sales Leader

Financial Services Sales Leader

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