Rights and Reproductions Specialist at Smithsonian Institution
Smithsonian Institution · Washington, United States Of America · Onsite
- Junior
- Office in Washington
OPEN DATE: August 25, 2025
CLOSING DATE: September 9, 2025
POSITION TYPE: Trust Fund
APPOINTMENT TYPE: Permanent
SCHEDULE: Full Time
DUTY LOCATION: Washington, DC
What are Trust Fund Positions?
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).
Conditions of Employment
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
- Complete a Probationary Period.
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
- Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
OVERVIEW
The Smithsonian Institution (SI) is the world's largest museum, education, and research complex, with museums and the National Zoo.
This position is located in the Smithsonian Libraries and Archives (SLA). The SLA is the world's largest museum library and archives system and provides authoritative information and innovative services for Smithsonian researchers and curators, as well as scholars and the public worldwide.
This position is located in the Smithsonian Libraries and Archives (SLA). The SLA is the world's largest museum library and archives system and provides authoritative information and innovative services for Smithsonian researchers and curators, as well as scholars and the public worldwide.
DUTIES AND RESPONSIBILITIES
This position is located within the Archives, Conservation & Preservation Department, Smithsonian Libraries and Archives (SLA), Office of the Under Secretary for Science and Research, Smithsonian Institution (SI).
This position's primary purpose is to support SLA's rights and reproductions program and to assist with the management of digital assets and primary digital collection objects. This includes managing and coordinating reproduction rights and permissions for photographic images, media, and digital assets. In addition, the position negotiates for copyright permissions or non-exclusive licenses for copyrighted works in the collection that support pan-institutional programs and goals.
This position's primary purpose is to support SLA's rights and reproductions program and to assist with the management of digital assets and primary digital collection objects. This includes managing and coordinating reproduction rights and permissions for photographic images, media, and digital assets. In addition, the position negotiates for copyright permissions or non-exclusive licenses for copyrighted works in the collection that support pan-institutional programs and goals.
QUALIFICATION REQUIREMENTS
Experience Required:
One year of specialized experience related to rights and reproductions policies and research.
One year of specialized experience related to rights and reproductions policies and research.
- Knowledge of copyright law sufficient to conduct research and assist in the review and evaluation of material usage and permissions granted to others.
- Knowledge of Digital Asset Management (DAMS) and the organization, preservation, and accessibility of an institution's digital content, sufficient to fulfill SLA and external digital asset access and use requests using SLA's digital assets, and to assist DAMS users.
- Skill to update records and digital files in collection information and digital management systems to allow digital assets and data to be easily retrieved.
- Skill to write in a clear, concise, and organized manner, and to tailor writing style and content to suit the needs and understanding of the target audience.
Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.
Join us in "Inspiring Generations through Knowledge and Discovery."
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
Relocation expenses are not paid.
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures (https://www.si.edu/OEO/IndividualswithDisabilities).
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures (https://www.si.edu/OEO/IndividualswithDisabilities).
The Smithsonian Institution is an Equal Opportunity Employer. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeo
