Attendance Secretary/Receptionist at Rockdale Independent School District

Attendance Secretary/Receptionist

Primary Purpose:

Qualifications:

Major Responsibilities and Duties:

Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors.
3. Assist parents in checking students in and out of school.
4. Receive, sort, and distribute mail, messages, documents, and other deliveries.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Maintain visitor log and issue visitor passes.

Records and Reports

7. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
8. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
9. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
10. Assist parents, students, and faculty with questions regarding student attendance.
11. Process and transmits requests for student information and transcripts.
12. Call parents to verify student absences as needed.
13. Report all attendance problems to designated administrator.

Other

14. Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
15. Maintain computerized files, including reports, employee roster, and mailing lists.
16. Assist with the scheduling of teacher conferences.
17. Provide clerical assistance as needed.
18. Maintain confidentiality.
19. Assist in campus office as needed.
20. Other duties as assigned by principal.