Internal Redeployment Only - Administrative Assistant at Cardiff University

Please note that this job is open only to current members of staff of Cardiff University who are eligible for redeployment.

Internal Redeployment Only - Administrative Assistant  
Division of Population Medicine 
School of Medicine 
College of Biomedical and Life Sciences 

The Marie Curie Research Centre (MCRC) is seeking to appoint an enthusiastic and self-motivated individual to join the team as an Administrative Assistant.  Based at Heath Park, Cardiff, the post-holder will provide comprehensive administrative support to the centre, engaging and completing a range of tasks to meet operational and customer service requirements. This will include dealing with administration queries, providing support and guidance to team members on administrative processes, procurement of goods and services, meeting and event organisation, minute taking, reporting on research activity and dissemination of results.  

The post-holder will build close working relationships with the MCRC Senior Management Team and research staff, liaise with colleagues within Cardiff University School of Medicine and Marie Curie nationally, and act as the key point of contact for external enquiries.  

The successful applicant will have excellent interpersonal, administrative, and organisational skills.  

For informal enquiries, please contact Julie Airey, Operations Manager on [email protected].
 
This post is full time (35 hours per week), available immediately, and fixed term until 31st March 2028. 

The majority of roles at Cardiff University are currently operating under “blended working” arrangements, with staff having the flexibility to work partly from home and partly from the University campus depending on specific business requirements. Discussions around these arrangements can take place after the successful candidate has been appointed.

Cardiff University offers many excellent benefits, including 40 days annual leave (incl bank holidays), local pension scheme, a cycle to work scheme and other travel initiatives, annual increments within the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter

Salary: £25,249 - £26,093 per annum (Grade 3). Appointments to roles at Cardiff University are usually made at bottom of scale unless in exceptional circumstances
 
Closing date: 29 August 2025
  
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age.  In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.

• Deal with a range of enquires from internal and external customers in a professional manner, establishing their needs and adapting the standard responses accordingly.
• Work with others to make recommendations for the development and improvement of current University processes and procedures.
• Create good working relationships with key contacts to help improve service levels.
• Undertake a variety of administrative duties to support the team and department.
• Actively contribute to the success of the team and support the supervision and management of it.

• Administrative tasks: produce documentation, plan and organise meetings, assist with making travel bookings and arrangements,
• Uploading research activity on ‘research fish’; an online portal
• Arranging meetings and provide secretarial support with minute taking and agenda setting
• Assist in the preparation and distribution of material for events, research dissemination and digital content
• Assist with booking travel and expense requests for the Marie Curie Team; using the bespoke travel system, SAP Concur.
• Manage the Marie Curie Centre email in-box, responding to general inquiries
• Arrange the off-site storage of research papers
• Provide administrative assistance with the updating of the Marie Curie webpage

• Work with the local Division administration team when booking conferences and ordering goods/services
• Logging financial transactions and ensuring payment has been made

• Support the Marie Curie Centre team with administration for events, webinars and workshops
• Co-ordinate logistics for both online and in-person events, such as booking venues, arranging catering and setting up virtual meeting platforms.

• Abide by all University policies and undergo appropriate personal and professional development.
• Perform other duties which are not included above, but which will be consistent with the role.
• Uphold the Professional Services Values & Behaviours or local equivalent.

Marie Curie is a leading UK charity dedicated to the care and support of people with incurable illness. The Marie Curie Research Centre, Cardiff (MCRC) was established in 2010 with core funding from Marie Curie, and has developed a strong portfolio of palliative and supportive care research under three main themes: 

1. Caregiving and Bereavement (focussing on examining the experiences and support needs of individual and families facing advanced illness and loss) 

2. Death Literacy (aims to explore how individuals and social networks currently think about and support people dying in their communities) 
3. Patient Safety (focusses on conceptualising harm and risk, including the investigation and measurement of healthcare-associated harm experienced by patients) 
4. Thrombosis (including patient experience and impact of thrombosis in palliative settings)  

The Centre has attracted significant funding from external grant organisations, including NIHR programmes and charitable organisations and has close links with the Centre for Trials Research and the Wales Cancer Research Centre.

Public and patient involvement in research is central to our approach. Our vision is to work with patients and other partners to develop and deliver research excellence which benefits the health and welfare of people in Wales and beyond. As a member of the team, the post-holder will support and work closely with the Senior Management Team and research staff who work alongside a broad range of academic and clinical colleagues and across academic and care settings to help deliver our vision. 

1. Experience of working in an administrative or office setting.
2. Ability to carry out a variety of administrative tasks, including writing clearly and concisely.
3. Experience of using common office IT packages (e.g. MS Office, e-mail etc.).
4. Ability to set up and maintain standard administrative systems and procedures, including using University systems to collate and record data online and in hard copy. (Training will be provided where required).
5. Ability to communicate with a wide range of people effectively and courteously whilst maintaining professional standards, adapting your language and style of communication depending on who you are communicating with.
6. Ability to work well with your team, knowing how to give advice, guidance and feedback (to colleagues and members of the public) as appropriate. 
7. Ability to deal with requests for information or service, resolving customer issues where appropriate, or being able to escalate where necessary.
8. Ability to plan and organise your own workload within agreed timelines as set by your Line Manager.
9. Ability to use your initiative to solve problems and respond to queries, finding and proposing the best solution.
10. A willingness to undertake further training and development.

1. Experience of working in a Higher Education environment.
2. Ability to speak/understand Welsh or a willingness to learn.

1. Regular one-to-one meetings with your line manager and mentor.
2. An experienced and supportive team around you.
3. Support to undertake job-relevant training and development, as identified by your Line Manager.
4. A staff mentoring scheme.
5. Dignity and Wellbeing Contacts at a local and organisation level
6. Employee assistance programme (Vivup) offers confidential support
7. Division and School EDI committee members