Hybrid Academic Division Assistant, Early Childhood Education at Central Arizona College

About the Department

Assisting the Academic Division with a variety of services and performing a variety of complex office/clerical duties in support of a department or area assigned which requires knowledge of a complete and specialized function.

Position Duties

• Assists the Division Chair and Division staff.
• Prepares and maintains faculty assignments.
• Schedules and maintains information on classes per semester.
• Creates and maintains purchasing orders.
• Assists with math contests and math boot camps.
• Addresses room and maintenance requests.
• Performs the full-range of administrative support duties in the assigned department; serves as a primary reference source for functions to assist students, employees and/or departments in resolving discrepancies or procedural problems utilizing knowledge of specialized functions; responds to technical administrative questions ensuring appropriate and necessary follow-up is performed; and may perform other tasks of a similar nature or level as assigned
• Provides information and/or training in policies and procedures and District practice and then applies to area of assignment; assesses situations to resolve student/instructor problems; personally, evaluates complex problems; and uses critical judgment skills to determine the type of action to be taken referring the most difficult situations to the proper personnel.  
• Processes applications, assignments, students and faculty records and/or forms by verifying information, entering data into computer system, securing appropriate signatures, and forwarding to other departments and/or agencies for processing.  
• Retrieves, receives and compiles data from multiple sources; compares information to verify accuracy and prepare informational and/or statistical reports detailing requisite data according to established guidelines; enters and updates course schedules across the District for assigned department or area; makes modifications as needed; organizes and transmits information electronically to other agencies and/or departments for processing; reviews reports and printouts to identify and trace data source and make necessary corrections when appropriate; performs technical or complex verification and reconciliation activities; tracks and monitors assigned departmental budget accounts; records expenditures; and generates specialized reports for assigned department.
• Confers with supervisor to prioritize work processes, plans, actions to be taken and appropriate work assignments/schedules for office; provides information; receives instruction and guidance; maintains supervisor and/or assigned departmental calendar; schedules appointments and meetings; arranges travel and lodging support for Division members when appropriate; manages multiple priorities and tasks simultaneously; and makes decisions according to established guidelines and procedures.
• Sorts and distributes mail; assists with the preparation of bulk mailings as required; maintains departmental bulletin boards; provides administrative support for departmental meetings; and may oversee the work of others for special projects or assignments to ensure that all deadlines are met and that the project is completed according to specific requirements.
• Performs other duties commensurate with functions and level of position or as assigned.

Minimum Qualifications

EDUCATION:  Associate degree (60 credits).
 
EXPERIENCE:  One (1) year of related experience. 
 
SPECIAL POSITION CONDITIONS:  None.

Background Verification:  As a condition of employment, all candidates accepting an offer of employment for a full-time, part- time, temporary, student worker, or volunteer position, will be required to undergo a Background Verification.  Employment with Central Arizona College is contingent upon the successful completion of the background verification.  The level the background verification for this position is: Standard level.

All applicants must be at least 18 years of age or older to be considered for this position.

Other Qualifications

• Knowledge of policies, procedures, methods and techniques associated with processing and disseminating information and supporting documentation.
• Knowledge of College policies and procedures pertaining to the area assigned.
• Skill in using basic mathematical and computational functions.
• Skill in using computer systems, hardware and software used in processing departmental College documents.
• Skill in reviewing documents and/or records for completeness, verifying accuracy and processing according to established procedures.
• Skill in providing information and training pertaining to the area assigned to students and staff.
• Skill in using modern office equipment, computer hardware, and software.
• Skill in organizing.
• Ability to multi-task.
• Ability to communicate effectively both orally and in writing and in the use of proper English and grammar.
• Ability to complete tasks according to established schedules and to meet deadlines.
• Ability to work independently and as a member of a team in accomplishing tasks.
• Ability to analyze situations, develop solutions and make independent decisions based upon established guidelines.

CAC is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. CAC strictly prohibits and does not tolerate discrimination on the basis of the following protected classes and/or characteristics, in all of its operations, programs and activities, including but not limited to employment, promotion, admissions and access to all career and technical programs: race, color, religion, creed, national origin or ancestry, ethnicity, sex, age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. For more information contact: Laura Shepherd, Title IX Coordinator at 520-494-5106 or [email protected]; Section 504/ADA Coordinator at [email protected] or Human Resources at [email protected].

Important Notice: As a condition of employment, all full time Central Arizona College employee’s automatically become members of the Arizona State Retirement System (ASRS). This is a pension system that requires mandatory contributions from the employee with a matching contribution from the employer.  The 25-26 fiscal year contribution rate is 12.00%.  Please note this rate is subject to change on a fiscal year basis. Membership to ASRS is a condition of employment and is not optional unless you are at least 65 years of age and meet the opt out eligibility requirements, or are a retiree from ASRS . Please consider this when applying for this position.

We acknowledge that our institution, Central Arizona College, occupies ancestral lands of the Huhugam (HU-hu-gum), who lived and farmed along the Gila River Basin centuries ago. We thank the Native communities and descendants of these Indigenous people whose stewardship of the land and waterways allows us to be here now: the San Carlos Apache Tribe, Tohono O’odham (THO’-oh-no  OH’-oh-thum) Nation, Ak-Chin (AK-Chin) Indian Community,? and the Gila River Indian Community, which is comprised of the Akimel O’odham (A-kee-med/r OH-oh-thum) (Pima) and the PEE-Posh (Maricopa) tribes. Indigenous people from other Native nations also reside in Pinal County. Arizona is home to 22 federally recognized Tribes. All have made innumerable contributions to our region.?