Hybrid Office Assistant I (Part-time) at City of Palmdale, CA

About the Department

The full salary range for this position is as follows: Office Assistant I (Part Time) - $21.99 to $28.06. Expected hiring range is as follows: $21.99 to $24.24

The City of Palmdale Parks and Recreation team is recruiting for a motivated, eager-to-learn individual to join our team as a part-time Office Assistant I. Under supportive supervision, this position will perform a wide variety of clerical support, including filing, reception, program enrollment support, and data entry. Bring your enthusiasm to our dynamic team at Parks and Recreation and join us on our mission to enhance the quality of life for our residents through our programs, events, and activities. The Office Assistant I performs a wide variety of general clerical duties related to filing, reception, form processing, record maintenance, mail, typing and data entry; obtains and compares information for an assigned department.

DISTINGUISHING CHARACTERISTICS:

Office Assistant I

This is the entry-level classification in the Office Assistant series. Positions in this classification typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Office Assistant I classification is distinguished from the II level by the performance than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of the assigned area of responsibility are learned. 

Position Duties

Essential and other important responsibilities and functions may include, but are not limited to, the following:

• Perform general clerical duties related to the assigned functional area and department.
• Type, proofread and process a variety of documents including general correspondence, memos, and statistical charts from rough draft, recordings, oral, or electronic instruction.
• Answer the telephone and respond to questions from the general public, giving information on the policies and procedures of the department and the assigned program.
• Assist in the enrollment of participants in an assigned program.
• Issue, receive, type, and process various applications, permits, and other forms.
• Process bills for fees; record payments and send delinquent notices in accordance with department policy. 
• Process permits and licenses; collect and process fees and charges; and register participants in City-sponsored programs.
• Assist with arrangements for special events and set-up for meetings.
• Schedule inspections and appointments, as assigned.
• Perform a wide variety of routine clerical work, including filing, copying, scanning, billing, data entry, and checking and recording information on records.
• Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
• Maintain a variety of statistical records; check and tabulate statistical data; and prepare simple statistical reports.
• Perform a variety of Administrative and program management tasks in accordance with department programs and services; Track and organize transactions.  
• Maintain assigned records; create single reports.
• Assist with financial processing.
• Open, sort, and distribute mail; operate a postage meter, log postage costs, and ensure the mail is picked up; and arrange for priority mail service.
• Order office supplies; and submit expense claims.
• Perform related duties, as assigned. 

Minimum Qualifications

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: 

Office Assistant I:

Education: 

High school diploma, G.E.D. or equivalent

Experience:

No experience is required.

Other Qualifications

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Standard office methods, equipment, and software applications.

WORKING CONDITIONS: 

Physical Demands:

Mobility: frequent use of a keyboard; frequent standing, walking, and sitting for long periods of time; occasional climbing, bending and squatting.   

Lifting:  frequently up to 10 pounds; occasionally up to 40 pounds.   

Vision:  constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.  

Dexterity:  frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.  

Hearing/Talking:  frequent hearing and talking, in person and on the phone.  

Emotional/Psychological:  frequent routine decision-making and concentrating; frequent public and/or coworker contact; occasional working alone.   

Environmental:  frequent exposure to noise. 

WORK ENVIRONMENT:

Work is performed in a typical temperature-controlled office environment, subject to typical office noise.  

This position may require occasional overtime; weekend work and travel are rare

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