Hybrid Family Resource Center Enrollment Specialist at Methuen Public School District

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METHUEN PUBLIC SCHOOLS 

POSITION:     Family Resource Center Enrollment Specialist, Branch Street

REPORTS TO:    Assistant Superintendent of Student Services

SUMMARY: 

Under the direction of the Assistant Superintendent of Student Services, the Enrollment Specialist is responsible for the creation and maintenance of student records at the district level, processing of registration information and documents, transfers, and withdrawals from the district.  Meets with families of new students and follows the registration process to ensure that enrollment information is accurate and is processed in a timely manner.  Works independently in the performance of all functions necessary to maintain an efficient and organized office in a professional and confidential manner.  

Essential Duties and Responsibilities

• Register new students by verifying residency, eligibility, credit level status, immunization, etc., and process data within Infinite Campus, the student management and registration system

• Assist families with completing all online registration components

• Meet with families of all new students; provide relative information about the district and school; answer questions that families have about the new school district/city; provide resource materials to families seeking information about other support facilities/programs in the area

• Manage student record system by transferring and withdrawing students, receiving and sending records, maintaining files and generating reports

• Update and maintain electronic student files for all MPS students

• Prepare a variety of documents and reports regarding student enrollment and residency

• Provide support as needed for State required reports

• Collaborate with the Language Acquisition Department, Student Services Department, MPS nurses, and MPS secretaries to ensure that the application workflow is followed and that applications are reviewed by all necessary parties

• Perform tasks for residency checks to ensure adherence to the MPS Residence Policy

• Remain flexible and team-oriented

• Promote professional growth and development, improve upon processes as needed, and recommend new practices to ensure continuous improvement

• Perform other duties as may be deemed necessary for the efficient operation of the Family Resource Center, including providing coverage at the reception desk as needed

Qualifications & Requirements

• Extensive knowledge regarding the Methuen Public Schools online registration process and requirements

• Effective oral, written, and interpersonal communication skills

• Extensive knowledge of and ability to perform basic registrar skills (typing, filing, data entry and the use of basic office equipment

• Proficient computer skills including the use of Google Mail, Docs, Sheets, Calendar and the Infinite Campus Online Registration module

• Organizational and project management skills

• Ability to perform tasks and projects with a high degree of accuracy and attention to detail

• Ability to independently prioritize and process workflow

• Ability to work under pressure with constant interruptions, and meet deadlines

• Ability to handle confidential matters professionally 

• Demonstrated abilities in self-direction and sound judgment

• Ability to maintain a positive attitude towards staff, students, parents, and community members

• Demonstrated ability to be a good team player

• High school degree; additional certification in Office Management is a plus

• Bilingual preferred

TERMS OF EMPLOYMENT:  Work Hours/Days: 40 hours a week/ 12 month position; Unit D Bargaining Group

SALARY: As per the Unit D Salary Schedule 

INTERVIEWS BY INVITATION ONLY