Hybrid Secretary to Student Services and Building and Grounds at Decatur Public Schools District #61

QUALIFICATIONS:

• High School Diploma or equivalent required.
• Excellent computer, record keeping, and organization skills.
• Effective communication and interpersonal skills.
• Ability to work independently, recognize priorities in workload, and shift between tasks as needed.
• Ability to maintain confidentiality 

REPORTS TO:  Director of Student Services & Director of Buildings & Grounds

JOB GOAL:   To support the smooth and efficient operation of Student Services & Buildings and Grounds tasks to maximize positive outcomes for stakeholders.

• Assists the Director of Student Services & Student Services Secretary with implementing district-wide student registration, including student enrollment projections and boundary analysis.
• Assists the Director of Student Services with Magnet school enrollment and maintaining lottery waitlists.
• Compiles, processes, and maintains student information related to centralized student registration.
• Assists in coordinating student requests for transfers.
• Assists in communication with and developing partnerships with local agencies.
• Assists with the processing of expulsion hearings and alternative education requests.
• Maintains records, completes reports, and sustains documents necessary for hearings and alternative education requirements.
• Serves as receptionist in person and by telephone.
• Assists with compiling and distributing payroll information for the office if the Secretary to the Director is absent.
• Assists with completing requisitions for materials and conferences.
• Assists with district registration as needed and assists/supports families who visit the office with their students' needs.

• Records buildings and maintenance projects, including records on Life Safety Code work requirements, energy conservation management projects, any other special projects, and work completed.
• Handles correspondence and other documents for the Director of Buildings and Grounds and maintains appropriate files.
• Assists with maintaining Material Safety Data Sheet files and correspondence. 

• Maintains liaison with central administration and school offices.
• Composes and distributes memoranda as required or directed.
• Orders, receives, checks, processes, inventories, and distributes materials, supplies, equipment, and mail that pertain to the office.
• Manages confidential correspondence generated from and received into the office.
• Manages databases for various program requirements and prepares necessary reports as directed.
• Assists the Director with creating calendars.
• Assists the Director with budget management.
• Performs other job-related duties, as assigned.
• Serves as receptionist in person and by telephone.
• Assists with compiling and distributing payroll information for the office if the Secretary to the Director is absent.
• Assists with completing requisitions for materials and conferences

CLASSIFICATION: C

TERMS: 

EVALUATION: