TITLE: Deputy Athletic Director / Senior Woman Administrator (SWA)
DEPARTMENT: Athletics
REPORTS TO: Director of Athletics
CLASSIFICATION: Staff – 12 months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 37.5 hours per week; evenings, weekends, and travel required
LOCATION: On-Site – Main Campus (Frankfort, KY)
EMPLOYMENT STATUS: Full-Time
EMPLOYMENT CLASSIFICATION: Exempt

PRINCIPAL PURPOSE OF JOB: The Deputy Athletic Director / Senior Woman Administrator (SWA) is a senior leadership position within the Department of Athletics at Kentucky State University. This role serves as the primary compliance officer, ensuring adherence to all NCAA, conference, and institutional rules and regulations, while providing visionary leadership and administrative oversight for designated sports and functional areas. Reporting directly to the Director of Athletics, the Deputy AD/SWA plays a critical role in shaping departmental strategy, enhancing the student-athlete experience, and supporting the mission and values of the University.

ESSENTIAL JOB FUNCTIONS:

      Compliance Administration

• Serve as the primary NCAA compliance contact for the Department of Athletics.
• Develop, implement, and monitor policies and procedures to ensure institutional control and compliance with NCAA, conference, and university regulations.
• Oversee the rules education program for coaches, student-athletes, administrators, and boosters.
• Manage all NCAA compliance systems (e.g., LSDBi, Eligibility Center, Compliance Assistant).
• Oversee initial, continuing, and transfer eligibility certification processes in collaboration with the Registrar’s Office and Faculty Athletics Representative.
• Administer recruiting monitoring, playing/practice seasons, financial aid, and amateurism certification processes.
• Conduct rules interpretations and self-reports, submitting documentation to the NCAA and conference office as necessary.

      Senior Leadership & Administration

• Serve as a member of the Director of Athletics’ executive leadership team.
• Act as the Senior Woman Administrator, advocating for and representing gender equity and diversity interests within the department and university.
• Provide leadership and oversight for assigned varsity sports, supervising head coaches and supporting competitive and academic success.
• Assist the Director of Athletics in strategic planning, budget oversight, and policy development.
• Represent the Athletics Department on campus committees and at conference/NCAA meetings.

     Student-Athlete Experience & Support

• Collaborate with campus partners to support the holistic development, health, and well-being of student-athletes.
• Champion initiatives related to academic success, leadership development, and life skills programming.
• Foster a culture of equity, inclusion, and respect across all sports and operations.

OTHER DUTIES: Perform other duties as assigned.

QUALIFICATIONS:

Required:

• Bachelor’s degree from an accredited institution.
• Minimum of five (5) years of progressively responsible experience in NCAA compliance and athletics administration.
• In-depth knowledge of NCAA rules and regulations.
• Demonstrated commitment to diversity, equity, inclusion, and the mission of an HBCU.
• Strong communication, organizational, and problem-solving skills.

Preferred:

• Master’s degree in Sports Management, Education, Business Administration, or related field.
• Experience at the NCAA Division II level.
• Supervisory experience with coaches or athletics staff.

KNOWLEDGE, SKILLS, and ABILITIES:

• Strong knowledge of NCAA Division II rules, regulations, and compliance systems.
• Knowledge of athletics administration, program development, and budget management.
• Knowledge of student development theory, academic support services, and student-athlete well-being best practices.
• Ability to analyze complex situations and develop solutions that align with institutional policies and NCAA guidelines.
• Ability to lead, motivate, and supervise staff and coaches while promoting teamwork and accountability.
• Strong communication skills (oral, written, and interpersonal) with the ability to present effectively to varied audiences.
• Strong organizational and time-management skills with the ability to manage multiple priorities under deadlines.
• Ability to build and maintain collaborative relationships with campus stakeholders, conference officials, alumni, and boosters.
• Ability to represent the University in a professional manner at all times.
• Ability to perform the essential functions of the job, with or without reasonable accommodation.
• Ability to work the established schedule, with evening, weekend, and travel commitments as required.

PHYSICAL REQUIREMENTS:

• Work is primarily performed in a standard office setting with frequent movement between athletic facilities, offices, and event venues.
• Frequent use of computers, telephones, and standard office equipment.
• Must be able to communicate effectively in person, by phone, and in writing.
• Must be able to travel for recruiting, competitions, and professional meetings.
• Occasional standing for extended periods and walking long distances during athletic events.
• Must be able to lift and carry up to 25 pounds occasionally (e.g., equipment, event materials).

Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.