Hybrid AP Accountant (Tamuning, US) at Inchcape

SUMMARY

This position will be responsible for maintaining accurate records of vendors, invoices and payments. This position will also to support the AP Lead in managing end-to-end accounts payable operations within a shared services framework. The AP Accountant will play a key role in ensuring the accurate and timely processing of invoices and payments within the company’s standard net 45 payment terms, assisting with vendor statement of account (SOA) reconciliations, intercompany reconciliations, and performing the role of control owner for AP-related processes.

This role requires a strong understanding of AP processes, attention to detail, and the ability to collaborate effectively across departments and entities.

Key Responsibilities:

Invoice & Payment Processing

• Ensure timely and accurate entry of vendor invoices in the ERP system, in compliance with company policies and payment terms.
• Assist in preparing and reviewing payment runs to ensure vendors are paid within the agreed net 45 terms.
• Monitor invoice queues and coordinate with business units to resolve discrepancies or missing documentation.

Reconciliation & Reporting

• Assist in the reconciliation of vendor statements of account (SOAs) to ensure accuracy and follow up on any outstanding or disputed items.
• Support intercompany payable/receivable reconciliations, working with internal teams to clear balances in a timely manner.
• Perform periodic reviews of aging reports and escalate any risks of delayed payments or unrecorded liabilities.

Internal Controls & Compliance

• Act as a control owner for AP processes, ensuring compliance with internal controls, financial policies, and audit requirements.
• Maintain documentation of control procedures and provide evidence for internal and external audits as needed.
• Support the AP Lead in identifying and resolving control gaps or process inefficiencies.

Collaboration with Shared Services

• Work closely with the AP Lead to support team objectives, meet deadlines, and maintain service delivery standards.
• Collaborate with Procurement, Treasury, and other departments to resolve invoice or payment-related queries.
• Participate in system improvements and testing of ERP/AP tools or automation projects as assigned.

QUALIFICATIONS

• Education
  • Bachelors Degree in Accounting or Finance
• Experience
  • 1-3 years in accounts payable and general accounting experience

KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge
  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
  • Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Skills
  • Mathematics — Using mathematics to solve problems.
  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Reading Comprehension — Understanding written sentences and paragraphs in work-related documents.
  • Speaking — Talking to others to convey information effectively.
• Abilities
  • Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem.
  • Written Comprehension — The ability to read and understand information and ideas presented in writing.
  • Written Expression — The ability to communicate information and ideas in writing so others will understand.

HEALTH, SAFETY, AND ENVIRONMENT (HSE) ACCOUNTABILITIES

• Responsibilities
  • Ensure a healthy and safe workplace
  • Ensure employees are trained in and adhere to standard work procedures
  • Identify and initiate correction of hazards
  • Assess and meet HSE needs of individual employees
• Key Activities
  • Train employees in safe work practices and procedures and ensure compliance
  • Inspect plant specifically for HSE problems
  • Stop any unsafe work practices
  • Report and analyse incidents and initiate preventative actions
• Accountability Measures
  • Performance Review
  • Incident investigation
  • Inspections and audits
  • Incident and near hit frequency by location
  • Involved in and support HSE Committee or equivalent

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The physical requirements of this position involve sedentary work, which involves sitting most of the time
• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body
• The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, and viewing a computer terminal

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Workstations located in air-conditioned offices with adequate lighting.  Must perform work outdoors from time to time.

SUPERVISORY RESPONSIBILITY

This position has no direct supervisory responsibility

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time, with or without notice.